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documents to the appropriate FAADC. The certi-
fication should be in the form shown in table 6-1
and must be signed by the ship’s store officer and
by members of the cash verification audit board.
Weekly, the ship’s store officer must count all
the cash and receipts for cash and then must check
the total figure against the figure shown in the
Balance On Hand column in the cashbook. After
verification, the ship’s store officer certifies the
amount and signs in the cashbook that:
“A money count has been made. The
balance on hand agrees with the cashbook
figures.”
(Ship’s Store Officer)
At the end of the month (after the ship’s
store officer closes out the cashbook with this
certification), the Statement of Disposition of
Cash Sales and Funds Carried Forward should
be prepared in an original and two copies, as
shown in figure 6-5. As mentioned previously,
the original and one copy is forwarded to the
appropriate FAADC by certified mail with
the original and one copy of each cash sale
invoice for the period. The procedure for
closing out the records at the end of an
accounting period and submitting vouchers to
the appropriate FAADC is contained in chapter
7. For further information concerning the
procedures discussed above, you should consult
the NAVSUP P-487.
Table 6-1.—Certification Statement
6-16
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