CHAPTER 1 SHIP’S STORE AUTOMATION This  training  manual  (TRAMAN)  has  been prepared  for  members  of  the  Regular  Navy  and Naval  Reserve  in  the  Ship’s  Serviceman  rating who  are  preparing  for  advancement  to  Ship’s Serviceman  second  class. Refer  to  the  SH  advancement  handbook  for petty   officers   for   information   on   the   Navy advancement  system,  naval  standards,  occupa- tional  standards,  and  bibliographies  for  Ship’s Serviceman.  This  handbook  is  updated  each January and is available through the educational services  offices. As a Ship’s Serviceman your duties up to now have  included  a  variety  of  tasks.  Now,  you  will perform   more   administrative   and   supervisory types of tasks. You maybe assigned duties in the ship’s  store  office  operating  the  ROM  system, work  as  a  cash  collection  agent,  or  work  in  one of  the  other  service  activities. AUTOMATED   RECORDS Ship’s   store   records   have   been   automated through  the  use  of  the  Resale  Operations  Manage- ment  (ROM)  system.  The  ROM  system  was  tested on several ships before it was implemented. The system has proven to increase the accuracy and timeliness  of  recordskeeping.  The  system  can  also make  your  job  easier  because  it  does  the  work electronically that you now do by hand, such as mathematical  computations,  computing  markups, posting receipts and breakout to the stock record, and  so  forth. The   system   itself   and   the   ROM   system Terminal User’s Guide  (TUG) were developed by the  Navy  Management  System  Support  Office (NAVMASSO),  Norfolk,  VA.  The  Terminal User’s  Guide  provides   detailed   information   on how to operate the ROM. This guide is available free  from  NAVMASSO.  NAVMASSO  has  also published  a  Resale  Operations  Management (ROM) desk top guide which is a supplement to 1-1 the ROM  Terminal  User’s  Guide.  It is made up exclusively  of  job  sheets,  with  each  job  sheet containing a step-by-step guide for performing a ROM  function  such  as  adding  a  new  Stock Record,  NAVSUP  Form  464,  to  the  stock  record master file. The principal procedures for the use of  the  ROM  system  are  contained  in  detail in  the  ROM  Terminal  User’s  Guide.  The  ROM functions  contained  in  this  guide  are  based  on  the procedures  contained  in  the  Ships  Store  Afloat, NAVSUP P-487. The ROM system will work very well with these existing policies and procedures. None of the capabilities the ROM system currently has  or  current  policies/procedures  contained  in the Terminal  User's  Guide  will  be  eliminated.  The only   changes   that   may   occur   will   be   on   the methods  used  to  gather,  process,  display,  and store  information.  The  ROM  system  will  be discussed  throughout  this  manual;  however,  when performing your daily duties using the ROM you should always refer to the ROM system Terminal User’s  Guide  and  the  NAVSUP  P-487. IMPLEMENTATION   OF THE  ROM  SYSTEM Requests  to  implement  the  ROM  system should be submitted to the type commander. The type  commander  will  contact  NAVMASSO  and set  up  a  schedule  for  implementation  on  board ships.  NAVMASSO  is  responsible  for  imple- menting the ROM system for ship’s stores afloat. The   successful   implementation   of   the   ROM should  take  no  longer  than  one  accounting  period. Since  ROM  is  able  to  print  certain  records, reports,   and   logs   used   in   the   ship’s   store operation, the ROM form should be used in place of the preprinted form. The ROM form is as valid as  the  preprinted  form,  and  the  format  is  the same.  The  maintenance  of  manual  ship’s  store records   maintained   by   the   ROM   will   not   be required  once  the  ROM  has  been  successfully implemented.