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in figure 6-6. Retail prices are used for retail items
and cost prices are used for cost items.
Inventory Pattern
It is essential to establish and use a specific
inventory pattern during a price line inventory.
If the inventory pattern is not used, it will be very
difficult to compare the first and second counts
after counting is complete. Just as in the physical
inventory, the area to be inventoried should be
divided into sections. The size of each section and
number of line items must be limited so the two
counts can be easily compared. The sections
should be clearly defined. Do not cover too large
an area, and do not include more than 60 to 100
line items. Each inventory team must follow an
identical pattern. For example, each count team
must begin on the top shelf, work from left to
right and inventory along the shelf from one end
to the other, drop to the second shelf, and so on.
Counting and Recording
Record the count for price line inventories on
the price line inventory sheet by writing the
quantity and the correct price. A separate
price line inventory count sheet is used for
each section to be counted. If two or more
consecutive line items in the inventory count
pattern have the same price, they must be
counted and listed separately on the price
line inventory sheet. After counting and recording
are complete, the ship’s store officer must
compare the first two counts and resolve any
discrepancies. Once differences are resolved, the
first and second count sheets must be extended
as discussed earlier.
ROM users enter price line inventory data in
the ROM price line inventory function. The ROM
automatically extends and totals the price line
inventory data entered.
Inventory Affidavit
After the inventory is completed and all
discrepancies have been reconciled, the first and
second count sheets must be matched and stapled
together. A separate inventory affidavit must be
prepared on a blank price line inventory sheet and
stapled to the count sheets. The price line
Figure 6-6.–Price line inventory count sheet.
6-13
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