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appendix C of the Ships Store Afloat, NAVSUP
P-487.
FILE SSA-1
File SSA-1 is the financial control file. It
contains the Ship’s Store Afloat Financial Control
Record, NAVSUP Form 235. The primary
purpose of the NAVSUP Form 235 is to
determine accurately whether a ship’s store
activity is operating within the prescribed
monetary limits. The NAVSUP Form 235 must
be balanced and closed out at the end of each
accounting period and at any other time when
directed by the commanding officer.
Preparing the NAVSUP Form 235
In manual recordskeeping, the Ship’s Store
Afloat Financial Control Record is prepared at
the start of the accounting period. A separate
column must be kept on the NAVSUP Form 235
for each activity operated aboard ship including
the following:
Each retail store.
Each different category of vending
machine operated by each different person. When
there are two or more vending machine operators,
separate columns will be kept for machines
operated by each person. This will include
canned-drink vending machines, cup-type vending
machines, and other than drink vending machines.
Each snack bar operated with columns for
snack bar retail items and snack bar manufactured
items.
Each standard Navy clothing store.
The financial control record must be maintained
in file SSA-1 during the accounting period and
filed in the retained returns at the end of the
accounting period.
The Ship’s Store Afloat Financial Control
Record is also maintained in the ROM files. The
ROM-generated NAVSUP Form 235 is similar to
the manual NAVSUP Form 235 and provides a
financial report as required by the NAVSUP
P-487. The ROM system maintains a separate
NAVSUP Form 235 for each store. ROM users
may print the ROM-generated NAVSUP Form
235 via the resale operations reports function. The
resale operations reports menu (fig. 2-1) is
accessed from the ROM master menu if selection
11 is made. The ROM will print a copy of the
NAVSUP Form 235 once you enter selection 4
from the resale operations reports menu and
depress the return/enter key.
Using the NAVSUP Form 235
The NAVSUP Form 235 is shown in figure 2-2.
In manual recordskeeping the first entry you make
Figure 2-1.—The resale operation reports menu.
2-2
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