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The ROM Purchase Order Listing Report
The purchase order listing report is also
accessed via the requisition/purchase order
function. The purchase order listing report will
display all purchase orders created during the
current accounting period. The listing will indicate
the status of each purchase order including the
purchase order serial, invoice received and
forwarding dates, amounts ordered and received,
and whether it is received or outstanding. This
report can be viewed or printed as desired. When
this report is viewed, up to 10 purchase orders are
displayed per screen starting with the first
available purchase order or specified date.
FILE SSA-12
This file is called the outstanding requisition
file. It will contain copies of each outstanding DD
Form 1348 or DD 1149 requisition document. In
this file you place 10 requisition documents in
numerical sequence in separate folders.
The ROM system maintains the outstanding
requisition file. This file displays all outstanding
requisitions, either full or partial, showing the
requisition quantity and the quantity received for
each line item. The quantity shown as received
will only show in this listing when the requisition
has only been partially received.
This file can either be printed or viewed. When
you view this file, up to 10 requisitions are
displayed per screen starting with the first
outstanding requisition or a specific date. The
outstanding requisition listing file may be accessed
via the requisition/purchase order function. This
file is maintained in the ROM and does not replace
the manual SSA-12 file.
FILE SSA-13
This file is called the completed requisition file.
It contains a copy of each completed DD Form
1348 or DD Form 1149 requisition. In this file you
will place 10 requisition documents in numerical
sequence in separate folders. This file is
maintained for the complete fiscal year.
The ROM system maintains the requisition
listing file that is accessed through the requisition/
purchase order function. The requisition listing
file will display all requisitions created during the
current accounting period. This listing will
indicate the status of each requisition including
requisition serial number, invoice receipt and
forwarding dates, amounts ordered or received,
and whether it is received or outstanding. The file
can be viewed or printed if desired. When viewing
this file, you can view up to 10 requisitions per
screen starting with the first available requisition
or specific date.
FILE SSA-14
This file is called the expenditure invoice file.
It contains the original or copy of each document
to which an expenditure serial number is assigned.
This file is maintained for the complete fiscal year.
FILE SSA-15
This file is called the fiscal gains or losses file.
It contains the original of each NAVSUP Form
983 for price adjustments or purchase variances.
FILE SSA-16
This file is called the vending machine control
file. It contains the Vending Machine Control,
NAVSUP Form 236. A separate Vending
Machine Control, NAVSUP Form 236, is pre-
pared monthly for each can- or cup-type vending
machine operated aboard and is signed by the
ship’s store officer.
FILES SSA-17 AND SSA-18
File SSA-17 is called the military corre-
spondence file and SSA-18 is called the
commercial correspondence file. Official corre-
spondence is defined as all recorded communica-
tions sent to or received from any person in the
Naval Establishment. Since incoming official
correspondence is normally routed directly to the
receiver, you may not see this correspondence
until it is ready to be filed. A copy of all incoming
and outgoing correspondence should be filed in
SSA-17 for military correspondence (official
correspondence from other military activities) and
SSA-18 for commercial correspondence (official
correspondence from civilian contractors or
vendors, and so forth). All incoming letters should
have a note attached stating what action was
taken. All correspondence remains in the files for
future reference or action.
FILE SSA-19
This file is called the credit memorandum and
cash refund file. It will contain a copy of each
DD Form 1149 and related credit memorandum
and correspondence.
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