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and the individual reports the circumstances in
writing to his or her appropriate supervisor as
soon as possible.
(11) Attendance at promotional vendor
training sessions when the vendor’s products
or systems are provided under contract to
DOD and the training is to facilitate the
use of those products or systems by naval
personnel.
(12) Attendance or participation of naval
personnel in gatherings, including social events
such as receptions, that are hosted by foreign
governments or international organizations,
provided that the acceptance of the invitation is
approved by the commanding officer or other
head of the activity to which the invitee is attached
or, when there is doubt as to the propriety of
acceptance,
by higher authority. (See
SECNAVINST 1650.1 for further informa-
tion pertaining to gifts from foreign govern-
ments.)
(13) Customary exchanges of gratuities
between naval personnel and their friends and
relatives or the friends and relatives of their
spouses, minor children, or members of their
household where the circumstances make it clear
that it is that relationship rather than the business
of the persons concerned that is the motivating
factor for the gratuity and where it is clear that
the gratuity is not paid for by any entity.
(14) Situations in which, in the sound
judgment of the individual concerned or his or
her superior, the government’s interest will be
served by naval personnel participating in
activities otherwise prohibited. In any such case,
a written report of the circumstances must be
made by the individual or his or her appropriate
supervisor in advance of acceptance or, when an
advance report is not possible, within 48 hours
after acceptance, to the appropriate supervisor,
if he or she is not otherwise aware of the
acceptance, and to the appropriate standards of
conduct counselor or deputy counselor.
Naval personnel who receive gratuities, or
have gratuities received for them in circumstances
not in conformance with the standards of this
section, must promptly report the circumstances
to the appropriate supervisor for a determination
as to the proper disposition. The appropriate
supervisor must consult with the standards of
conduct counselor or deputy counselor.
Procedures with respect to recruit officer training
command (ROTC) staff members are set forth in
DOD Directive 1215.8.
AII-6
Receipts in Connection with Official
Travel
The acceptance of accommodations,
subsistence, or services, furnished in kind, in
connection with official travel from sources other
than those prohibited from our previous
discussion is authorized only when the individual
is to be a speaker, panelist, project officer, or
other bona fide participant in the activity attended
and when such attendance and acceptance is
authorized by the order-issuing authority as being
in the overall government interest.
Except as noted above, naval personnel may
not accept personal reimbursement from any
source for expenses incident to official travel,
unless authorized by their commanding officer or
the head of their activity, consistent with guidance
by the appropriate standards of conduct counselor
(pursuant to 5 USC 4111 or other authority).
Rather, reimbursement must be made to the
government by check payable to the Treasurer of
the United States. Personnel will be reimbursed
by the government according to regulations
related to reimbursement. In no case may naval
personnel accept reimbursement, either in kind
or in cash, that is extravagant or excessive in
nature.
When accommodations, subsistence, or
services in kind are furnished to naval personnel
by nongovernment sources, appropriate deduc-
tions must be reported and made in the travel per
diem, or other allowance payable.
Prohibitions of Contributions or
Presents to Superiors
Naval personnel must not solicit a contribution
from other DOD personnel for a gift to an official
superior, make a donation or a gift to an official
superior, or accept a gift from other DOD
personnel subordinate to themselves. This
requirement, however, does not prohibit gifts or
contributions of nominal value on special
occasions, such as marriage, illness, transfer, or
retirement, provided any gifts acquired with such
contributions do not exceed a reasonable value.
Use of Government Facilities,
Property, and Manpower
Naval personnel must not directly or indirectly
use, take, dispose of, or allow the use, taking, or
disposing of, government property leased to the
government, for other than officially approved
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