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CHAPTER 6
RECEIPT, CUSTODY, AND STOWAGE
For every procurement action, except for
cancellations, there is a receipt action. When a
requisition is prepared, only the first of several supply
functions has been taken. The material must be
received, identified, checked, and distributed to the
storerooms or ordering departments.
You might think of a Storekeeper’s work as being
a circle formed by a chain with each link representing a
specific job. Each link is dependent on the others just
as there is a relationship between all Storekeeper jobs.
If the procurement documents were properly prepared,
the receiving procedure will be relatively simple. If
receipts are accomplished properly, the rest of the steps
are easier.
This chapter discusses the general shipboard
procedures that must be followed in receiving stores,
stowing the material and processing the receipt
documents. The actual steps to accomplish this vary
greatly from ship to ship depending upon the size and
volume of stores. Whether one Storekeeper does many
jobs or there are individuals assigned to specific jobs,
the end result must meet the requirements set forth in
NAVSUP P-485.
MATERIAL RECEIPT
As in every operation, responsibility for actions to
be taken are assigned to key personnel. In receipt of
government-owned material for your ship,
responsibility takes on added importance because of the
many types of material receipts and the required
accountability. The SK3 and SK2 should be aware of
the receipt responsibilities of the following personnel in
order to assist in the receipt of material and to prepare
themselves for added responsibilities as they advance
in their career.
SUPPLY OFFICER— Is responsible for the
receipt, identification, inspection, and distribution
of all incoming stores. This does not include
medical supplies (except on special accounting
classes 207 and 224 ships), Marine Corps stores,
bulk petroleum products, and ammunition. The
supply officer is also responsible for the processing
of receipt documentation. The supply officer will
delegate the responsibility for the physical receipt of
incoming stores to the leading storeroom Storekeeper.
LEADING STOREROOM STOREKEEPER—
Makes sure that incoming material is receipted,
identified, inspected, sorted, and distributed, Material
may be distributed to supply department storerooms or
to other departments when the material is marked for
direct turnover (DTO). The leading storeroom
Storekeeper also makes sure that receipt documents are
accurately annotated and distributed for processing. If
the leading storeroom Storekeeper is not there during
normal working hours, the next senior storeroom
Storekeeper will assume these duties. In performing
these duties, the Storekeeper delegated the
responsibility of receiving incoming stores will
exercise direction over other Storekeepers and the
working parties handling these stores.
DUTY STOREKEEPER— Makes sure that
material delivered after normal working hours, is
receipted, identified, inspected, and placed in the
designated receiving section, or turned over to the
appropriate department if the receipt document is
marked for DTO. The duty Storekeeper makes sure that
receipt documents are properly annotated and given to
the leading storeroom Storekeeper the next workday.
TYPES OF RECEIPTS
There are several types of receipts with various
forms used to document the delivery of material.
Receipts from Purchase
Receipts from purchase normally include materials
or services received from vendors as a result of activity
purchase action. Receipt documents may include direct
purchase receipts milting from the use of DD Form
1155 or the imprest fund. Receipts from purchase also
include material received from contractors as a result of
an inventory manager initiated contract. there are
invoiced on Material Inspection and Receiving Report
(DD Form 250) or Order for Supplies and
Services/Request for Quotations (DD Form 1155).
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