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Page Title: Office Procedures and Behavior
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3. 4. 5. indefinite retention and they have served the activity’s  immediate  reference  needs. When  the  retention  period  of  records  of  a disestablished  activity  has  not  expired  and  the records  are  not  required  either  by  the  cognizant bureau  or  office  or  by  an  activity  assuming responsibility  for  functions  of  the  disestablished activity. When  records  have  a  retention  period  of  more than 4 years. When records are inactive and are not required for   local   operating   purposes,   provided-it  is determined that savings can be effected by the transfer. OFFICE  PROCEDURES  AND  BEHAVIOR Your contribution toward good human relations in your  office  is  fully  as  important  as  what  you  do  about physical conditions. At this point in your career your personal influence is expanding. Once you become a petty  officer,  you  are  not  only  responsible  for  yourself but are also expected to exhibit qualities of leadership. KNOWING YOUR OFFICE When you begin work in a new billet, one of your first  jobs  is  to  learn  as  much  as  possible  about  the organization  in  which  you  work.  You  should  learn  the purpose for which your office exists and the duties it performs.   Then   you   should   study   the   office organization and the chain of command. This textbook will  help  you  by  furnishing  general  information  about various  types  of  offices  to  which  you  maybe  assigned, but them will always be more to learn when you actually arrive at each new duty station. After  you  understand  the  functions  of  your  office, you  will  see  how  your  own  duties  fit  into  these functions.  This  knowledge  will  make  your  work  more interesting to you. Those files, for instance, that you thought so dull, take on new interest when you know to make use of the information they contain. Those personnel who are now chiefs got there by looking beyond their own jobs. You should know the name and grade or rate of every member of your office, and the manner in which signing officials sign their names. You should also learn what part of the office operation each person performs and how each person’s work  contributes  to  general  office  functions. BEYOND  YOUR  OFFICE The next step is to see your office as part of a huge plan. You can look at any office to which you may be assigned in two ways. One as a part of your own ship or  station.  The  other  as  a  part  of  a  broad  program operating through offices like yours in all ships and stations,  throughout  the  Navy, Thinking of your office in its relation to your ship or   station,   you   should   study   the   ship   or   station organization.  You  should  also  study  the  names,  titles, and grades of those above your office in the chain of command. You should know which other offices are closely  related  to  yours  in  their  duties. To understand the Navywide program of which you are  a  part,  study  the  publications  related  to  your  work. Learn   what   reports   are   due   and   in   what   form. Remember what you read in chapter 1 of this course about  various  aspects  of  a  Storekeeper’s  work.  To which  of  these  does  your  billet  belong?  How  is  it related  to  others? 3-16

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