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Figure 7-10.—Example of a stock number of an item originally requested on DD Form 1348-1.
substitute item, the receipt data as well as the notation
“ITEM IS SUBSTITUTE FOR NSN _ , ” w i l l b e
entered in the existing stock record. If a stock record
does not exist a new stock record will be prepared to
record the receipt of the substitute item as shown in
figure 7-11, an example of a posting action for a
substitute item.
The stock record for the primary item and the stock
record for the substitute item will be reviewed at the
same time when computing total demand quantity
and/or frequency demand, and in determining
replenishment requirements. When replenishment is
required, the primary item (if preferred) will be
requisitioned.
When the unit of issue in the receipt document
differs from that in the stock record, the unit of issue in
the stock record will be changed to agree with that in
the receipt document.
In addition, the allowance
quantity, the HL/LL/SL quantities (if a SIM item), and
the on-hand balance in the stock record will be adjusted
for compatibility with the new unit of issue, if required.
If adjustment of the on-hand-balance is required, the
Julian date of the adjustment, the notation “U/I
CHANGE,” and the adjusted on-hand quantity will be
entered prior to posing the receipt document. For an
example, see figure 7-12. It is important that any unit
of issue changes in a stock record be considered in
computations of total demand quantity. For example, if
2 PR of an item had been issued prior to a unit of issue
change from PR to EA, the issued quantity of 2 PR will
be counted as 4 EA in total demand quantities computed
after the posted date of the change.
When the unit price in the receipt document differs
from the stock reed, the unit price in the stock record
will be changed to agree with the receipt document.
Significant price changes will be verified with the
ML-N, and if the price indicated in the ML-N is
unrealistic, verification should be requested from the
Ship’s Parts Control Center (SPCC).
Quantity
Partial Quantity Received, Balance Due—When
the total quantity requisitioned is not received, and a
suffix code is indicated in column 44 of the receipt
document, the quantity received will be posted to the
stock record. The requisitioned quantity indicated in the
“Requisitions Outstanding” column will be lined
through, and the quantity that remains outstanding will
be entered next to the deleted original quantity. For an
example, see figure 7-13.
Partial Quantity Received, Balance Canceled—
When the total quantity requisitioned is not received,
and no suffix code is indicated in column 44 of the
receipt document the requisition will be considered to
be completed. No further action will be taken by the
supply system to furnish the remaining balance.
Therefore, the quantity received will be posted to the
stock record, and all applicable requisition data in the
“Requisitions Outstanding” column will be lined
through. For an example, see figure 7-13. If the
unfurnished balance of the requisitioned quantity is
required, a NAVSUP Form 1250-1 will be prepared to
initiate another requisition.
Receipt Overages in Excess of $1OO—A receipt
overage exists if the receipt quantity is more than that
requisitioned and/or invoiced. When a receipt overage
exceeds $100 per line item, or it involves controlled
material, the excess quantity will be reported as a receipt
discrepancy in accordance with the NAVSUP P-485.
7-14
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