| |
RESTRICTIONS
Activities afloat, either in the United States or
foreign ports, may not purchase the following materials
without the specific authority from the cognizant bureau
or command:
1.
2.
3.
4.
5.
6.
7.
8.
Material in excess of allowance except properly
approved emergency requirements.
Boats.
Books for the ship’s library.
Forms, commercial printing,
bookwork.
Technical ordnance articles.
binding, blank
Printing equipment and machinery.
Automotive equipment.
Transportation facilities, equipment material,
parts; and supplies required for domestic
transportation.
METHODS OF PURCHASE
Purchases afloat are made by one of the following
methods:
1.
2.
3.
Purchase order for purchases not in excess of
$25,000 (in CONUS) not in excess of $50,000
(out CONUS).
Imprest fund for cash purchases when the
amount does not exceed $500.
Orders under indefinite delivery-type contracts
and blanket purchase agreements (BPAs) that
have been negotiated by ashore activities.
A single requirement may NOT be divided into more
than one purchase action for the purpose of avoiding the
monetary limitations stated above. Each of the above
methods is discussed in the following paragraphs.
Procedures for purchases by ashore activities are
provided in NAVSUPINST 4200.85.
OBLIGATION DOCUMENT
When a purchase is made under any of the above
procedures that is chargeable to the ship’s OPTAR, a
DD Form 1348 is prepared as an obligation document.
‘he hardback copy of the DD Form 1348 is attachd to
a copy of the purchase document and placed in the MOF.
The green copy of the DD Form 1348 is placed in
OPTAR document holding file 1 by ships that submit
budget/OPTAR reeds, or promptly forwarded to the
OPTAR holding activity by ships that do NOT submit
budget/OPTAR reports. The original and remaining
copies are discarded.
PURCHASE ORDER
The purchase order method will be used for
purchases in the open market up to the purchasing
authority as authorized by the cognizant type
commander. (Purchase orders will not exceed $50,000
except as specified in the NAVSUPINST 4200.85). The
material or services included in a single purchase order
number will be chargeable to the same fund code (e.g.,
the purchase order will include all repair pacts or all
services but not both). See figures 5-13A, 5-13B, and
5-13C for example of the forms to be used. Use the
NAVSUP P-485 for guidance and purchase orders.
The DD Form 1155, with the 1155r or l155r-1 is
distributed as are specified in the NAVSUP P-485.
IMPREST FUNDS
The imprest fund is a simple and economic method
of making purchases of $500 or less. It is a cash fund
and operates much like the petty cash fund used by
private industry. It is, in effect, a miniature revolving
fund. The fund is reduced as purchases are made. When
the reimbursement voucher is prepared the ship’s
OPTAR is charged for the amount spent and the money
returned to the imprest fund.
Authority
Upon the written approval of the type commander,
ships may establish an imprest fund. The supply officer,
establishes the fund in writing. The maximum amount
for the fund and designation of imprest cashier to act as
custodian of the fund must be included. The amount of
the fund should be based on anticipated purchases,
normally not to exceed $1,000 and no less than $500.
A greater amount must be approved by the type
commander and athorized by NAVSUP. A review
should be made quarterly to determine if them is a
continuing need for the fund and if the amount of the
fund is greater than necessary, Any officer or enlisted
member attached to the supply department may be
designated as imprest fund cashier unless they are
performing disbursing duties.
5-22
|
