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ACCESS TO CENTER RECORDS
The NARA and FRCs provide prompt reference
service on or access to records in their custody under the
following conditions:
. NARA. The Archivist of the United States is
authorized to grant access to or release information from
the permanent Navy and Marine Corps unclassified
records in the NARA’s legal custody according to the
Freedom of Information Act.
. FRCs. FRCs will furnish information or
documents only by authority of the record group
manager and in some cases to personnel of the activity
that transferred the records. Requests for access or
information from other than authorized personnel will
not be honored. If the activity has been disestablished,
approval must be obtained from the cognizant records
manager. An exception to the rule applies if, at the time
of transfer, the transferring activity grants blanket
approval to FRCs to release information to those
properly and rightfully concerned. Activities are
encouraged to grant such blanket authority on routine,
unrestricted, and unclassified tiles. Note the blanket
authority on the Standard Form 135 at the time of
transfer.
The National Archives and FRCs normally provide
the following services:
Information over the telephone in emergencies
only
Authenticated copies of documents for a fee
Original documents on a loan basis
Information extracted from the records, provided
prior arrangements are made and personnel are
available
Requests for FrC reference services should be
made in writing directly to the FRC by the requesting
activity. Centers also will grant authorized personnel
access to review the records at the centers. Requests for
reference service from the National Archives should be
made only through command records managers.
Records transferred to the custody of the NARA
(either to the National Archives or to the FRCs) may be
withdrawn for reference on a 30-day loan basis.
However, requests for the indefinite or permanent
withdrawal of records from the National Archives
should be made to COMNAVDAC (Code 80).
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