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independent component, by whose authority
and under whose title a directive is issued.
JOINT DIRECTIVE. A directive issued
jointly by one authority in conjunction with
one or more other authorities.
L E T T E R - T Y P E D I R E C T I V E . A n
instruction or notice prepared in a format
similar to that of a naval letter.
M E S S A G E - T Y P E D I R E C T I V E . A
directive
transmitted
via
t h e N a v al
Telecommunications System.
PAGE CHANGE.
An additional or
replacement page for an instruction or notice,
transmitted under
cover
of
a
change
transmittal, for insertion by recipients.
PEN CHANGE. A change, usually short,
that is entered in the basic document in
handwriting by the recipient.
Directions
should state precisely where the change
occurs.
PREPARING AUTHORITY. The chief
official of a command, activity, or component
who has initiated the task of preparing a
directive.
PUBLICATION-TYPE DIRECTIVE. An
instruction or notice whose content is best
suited to a publication format, such as parts,
chapters, or sections.
It carries the same
subject number as the assigned transmittal and
does not carry a separate publication number.
REVISION. A reissuance of an existing
instruction in completely rewritten form.
SPECIAL DISTRIBUTION LIST. A list
of addressees,
compiled by an issuing
authority to meet his or her special recurring
needs, when use of the Standard Navy
Distribution List, Part 1, (SNDL) would be
impractical.
WEEKLY TRANSMITTAL SHEET.
means by which the Navy Publications
The
and
Printing Service makes initial distribution of
directives addressed to all ships and stations.
ALL SHIPS AND STATIONS. The To
line of a directive to be included in a special
d i s t r i b u t i o n s y s t e m f r o m s p e c i f i ed
organizations in the Washington, D.C., area to
all or most of the components of the
Department of the Navy listed in the SNDL.
ADMINISTRATION AND
MAINTENANCE
The Chief of Naval Operations administers
the Directives Issuance System and provides
for possible improvements and changes to the
system.
ISSUING AUTHORITY
The issuing authority (the official by
whose authority and under whose title a
directive is issued) ensures compliance with
the Directives Issuance System. This official
also issues internal procedures necessary for
administering the system.
An issuing authority ensures that directives
are issued to adequately document programs,
functions,
organizations,
policies, and
procedures for which he or she is responsible.
This official ensures directives conform to
Department of the Navy policies and
regulations and to statutory and other
requirements, without policy or procedural
gaps or overlaps.
The issuing authority conducts an annual
review, and other reviews as needed, to ensure
the system’s requirements and standards are
being met. This official also ensures a review
of all effective directives the organization has
issued to determine those which need to be
cancelled, updated, revised, or consolidated.
One method is to review instructions on their
respective anniversary dates, thus spreading
the work load over the year.
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