| |
2-52.
In regard to centralized and
decentralized files, you would most
likely keep what type (a) on a
destroyer and (b) at a large shore
command?
1.
(a)
(b)
2.
(a)
(b)
3.
(a)
(b)
4.
(a)
(b)
Centralized
decentralized
Decentralized
centralized
Centralized
centralized
Decentralized
decentralized
2-53.
Control and responsibility for
filing systems are assigned to one
or two YNs.
1.
True
2.
False
2-54.
In decentralized filing systems,
should uniform filing practices be
followed? If so, who is
responsible?
1.
Yes; the office supervisor
2.
Yes; the YN who opens the mail
3.
Yes; the division leading chief
4. No
2-55.
Of the following size documents,
which one does NOT require a
specialized file cabinet?
1.
8 1/2 X 11
2.
10 1/2 x 13
3.
11
x 14
4.
12
x 14
2-56.
Standard file folders are available
in a total of how many sizes?
1.
One
2. Two
3.
Three
4.
Four
2-57.
Of the following types of folders,
which one spaces the labels across
the drawer so that a label will not
be hidden by the folder in front of
it?
1.
One cut
2.
Straight cut
3.
One-third cut
4.
Two-third cut
2-58.
A Navy letter carries a subject
identification number of 8510.
What is the major subject group of
this letter?
1.
Logistics
2.
General material
3.
Ordnance material
4.
Operations and readiness
2-59.
Of the following subject
identification codes, which one
pertains to civilian personnel?
1.
5000
2.
8000
3.
10000
4.
12000
2-60.
A document should be cross-
referenced under which of the
following circumstances?
1.
When it contains more than one
subject
2.
When two or more subject codes
are used within the document
3. When enclosures are separated
from the basic correspondence
4.
Each of the above
2-61.
If a document is to be removed from
a file, it must be accounted for
and the identity of the person
holding it must be recorded.
1.
True
2.
False
12
|