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CONTROL OF DISSEMINATION
The CO is responsible for controlling the
dissemination of classified material within the
command. The command security manager is
delegated
the responsibility
to ensure
information is issued and personnel are
instructed on prevention of unauthorized
disclosure of classified information. Steps
must be taken to ensure that the existence,
contents,
and whereabouts of classified
information are divulged only to those who
are authorized access and whose official
duties require that knowledge.
Responsibility for determining who sees
classified information
rests
upon
each
individual who has possession or knowledge
of the information, not the person who seeks
the information. You must be totally satisfied
that you are providing information to a
properly authorized person.
ACCOUNTABILITY AND CONTROL
Regulations
d o n o t g u a r a n t e e
protection–enforcing
them
does.
The
following procedures are required by the
security
regulations;
one
o f y o u r
responsibilities is to know and enforce these
accountability and
control
procedures.
Remember, the security program is a means,
not an end.
Top Secret Accountability
Each copy of a Top Secret document is
numbered at origination, for example, copy
number 2 of 10 copies, and includes a list of
effective pages with a record for page checks.
Each page of Top Secret letters or messages
is numbered; for example, page 1 of 15 pages.
Top
Secret documents cannot be
reproduced without permission of the issuing
or higher authority.
When permission is
granted, any copies made must also be
numbered. Always use the number of the
original the copies are made from as a part of
the numbering sequence; for example, Copy
14/1 of 2 copies.
The 14 indicates the
fourteenth copy of the original.
Top Secret material is always transported
hand to hand and receipted for at each
exchange.
Inventory for all Top Secret material is
made at least annually and at each change of
command by the security manager or the Top
Secret control officer.
Top Secret Control
A Disclosure Record, OPNAV Form
5511/13, identifying the document and all
personnel who have had access to the
document, is maintained for each individual
document.
The record of disclosure is
maintained for 2 years after the document is
transferred,
downgraded to
a
lower
classification, or destroyed.
Secret Accountability
A command must establish administrative
procedures to record Secret material originated
or held by the command. The record can be in
the form of a log, a route slip file
(Correspondence/Material Control Form
5216/10), a serial file, or some other
administrative record.
Secret Control
The control procedures for Secret material
must balance security and operating
efficiency.
The normal procedure is
hand-to-hand transfer between individuals, but
receipt at each transfer within a command is
not required.
Confidential Accountability and Control
Procedures for protecting Confidential
material are less stringent than those for
Secret material. There is no requirement to
maintain records of receipts, distribution, or
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