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codes that can be used with a PLA. When
multiple office codes are used with a PLA, the
first code is the action code. A single slant
separates multiple codes; for example, CNO
WASHINGTON DC//094/611//. If an office
code is not known, the code //JJJ// is used
after the PLA. Office codes are not used with
AIGs, CADs, or PLAs in pro forma messages.
NTP-3 has further information concerning
office codes used with PLAs.
MESSAGE USER RESPONSIBILITIES
A message
user is any individual
authorized to draft, release, and/or process
electronically transmitted messages. There are
certain responsibilities associated with the
o r i g i n a t i o n o f a
message.
These
responsibilities are separate and distinct and
concern the following parties:
“ Originator
l Drafter
l Releaser
Occasionally, the responsibilities may
overlap, especially if one person is serving a
dual capacity.
For example, administrative
officers may occasionally draft and release
messages, thus making them both drafters and
releasers.
Originator
The originator is the authority (command
or activity) in whose name the message is
sent. The originator is presumed to be the CO
of the command or activity. Most often, the
originator and the releaser are one and the
same. In some cases, the drafter, releaser, and
originator are all the same person.
For
example, if the CO drafts a message for
transmission, he or she is the drafter as well
as the releasing authority for the activity in
whose name the message is sent.
Drafter
The drafter is the person who actually
composes the message. According to NTP-3,
the drafter is responsible for the following:
Addressing and using PLAs correctly
Ensuring clear, concise composition
Selecting the precedence
Ensuring the proper format
Assigning the proper classification
Ensuring the application of proper
downgrading and declassification instructions
to classified messages, except those containing
Restricted Data or Formerly Restricted Data
Releaser
The releaser is a properly designated
individual authorized to release messages for
transmission in the name of the command or
activity. The releasing individual makes sure
that the drafter has complied with the
requirements contained in the NTP-3. In
addition to validating the contents of the
message, the signature of the releaser affirms
compliance with message-drafting instructions.
The signature of the releaser authorizes the
message for transmission.
MESSAGE FORMAT
General administrative (GENADMIN) is
the format used for most narrative messages.
The exceptions are those narrative messages
for which a publication, instruction, or other
directive requires a different format. There
are
other formats for special-purpose
messages.
These messages include casualty
reports (CASREPs), movement reports
(MOVREPs), and Status of Resources and
Training System (SORTS). Instructions for
preparing these messages are found in
appropriate publications.
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