readers mind as to the classification of a
Punctuation is used within the text of a
message when essential for clarity.
During an actual or simulated emergency,
it may become necessary to reduce the volume
of record and/or voice communications
ordinarily transmitted over U.S. military
known as MINIMIZE, is designed to clear
communications networks of messages that are
not considered urgent. Only those messages
that affect the accomplishment of a mission
or safety of life are considered essential and,
during MINIMIZE periods.
The releasing officer must review
messages that have not been released during
The releasing officer
must determine if a message can be sent via
another means or if it must be sent electrically
via telecommunications circuits.
releases a message for
words M I N I M I Z E
CONSIDERED and RELEASED BY must be
All classified messages must contain a
downgrading or declassification instruction
with the exception of Restricted Data and
Formerly Restricted Data messages.
General messages provide a standard
distribution to a large group of addressees and
are identified by a repetitive short title (for
example, ALNAV, NAVOP, JAFPUB).
All commands to whom general messages
are distributed are action addressees.
However, each command receiving a general
message is responsible for determining what
action, if any, it needs to take on the message.
Although general messages have a wide,
standardized distribution, all addressees may
not need to take action. However, commands
are required to keep a continuous numerical
file of all general messages for which they are
on the distribution list and receive.
the general message files
should contain every general message received
during the calendar year, in numerical order.
The general message files are separate from
all other files and are subdivided according to
identifying title or type.
PRO FORMA MESSAGES
Pro forma messages are messages whose
subject matter and sequence of textual content
are preset and cannot be changed by the
Minimize means, It is now mandatory that
normal message and telephone traffic be
reduced drastically so that vital messages
connected with the situation indicated will not
A message ordering MINIMIZE consists of
the word MINIMIZE, followed by the area
affected (scope), reason, and duration of the
MINIMIZE condition (when known).
C o m m u n i c a t i o n s
g u a rd
s h i ft
(COMMSHIFT) messages are required when
a command shifts its guard from one
broadcast or servicing communications center
to another. When possible, the shift takes
effect at 0001Z of the new radio day. When
broadcasts are shifted, an overlap period
before and after the effective time is observed