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being transported by AMC and by the driver of the
container truck if the mail is transported by MSC.
If command aircraft and trucks are used for the
transport of mail, OPNAV Form 5110/9 should be used
to receipt for the mail. You should sign and date the
form in the appropriate space provided at the bottom of
the form. Retain all copies of OPNAV Form 5110/9 for
ordinary mail receipts for 6 months in the post office
files, 2 years for manifests listing registered mail.
If dispatching mail from one MPO to another, DD
Form 1372 may accompany the incoming mail.
Complete blocks 22 through 25 at the bottom of the
form, as appropriate.
AIR CARRIER IRREGULARITIES AND
REPORTING PROCEDURES
Mail-handling irregularities are failures by air
carriers to comply with USPS regulations concerning
the transportation of mail. When air carriers fail to
comply with rules and regulations issued by USPS, the
carriers are subject to penalty action. Reportable and
nonreportable irregularities are defined in the DOD
Postal Manual, DOD 4525.6-M, Volume I, and in
USPS Handbook T-7. The processing procedures for
reporting mail-handling irregularities depend upon the
type of air carriers involved.
PS FORM 2759 FOR U.S. COMMERCIAL
CARRIERS
Air carriers providing mail transportation services
have specific responsibilities for the proper handling
and care of mail in their custody. Failing to comply
with the carriage rules and conditions set by the USPS
subject them to penalty action.
When mail is mishandled by an air carrier
employee, agent, or representative, PS Form 2759,
Report of Irregular Handling of Mail (see figure 9-22)
must be prepared. The PS Form 2759 is primarily used
as a management tool for military postal officials, air
transportation managers, and air carrier officials
responsible for the proper handling of mail in air
transportation channels.
PS Form 2759 is also used to determine and levy
appropriate financial penalties against a U.S. air
carrier. The purpose of assessing penalties for mail
handling irregularities is to focus the air carrier’s
attention to an unsatisfactory condition that requires
corrective action. Although foreign-flag air carriers
are not subject to financial penalties, a PS Form 2759
must be prepared each time an irregularity occurs.
The following definitions explain categories of
mail handling irregularities:
Failure to load at origin: The failure to load mail
tendered at origin on the flight indicated on the
routing label and/or dispatch documents. If the
amount of mail tendered to a carrier exceeds the
lift capacity of the flight for any reason, a PS
Form 2759 should be prepared documenting the
excess tender. In this situation, the PS Form
2759 should indicate that a penalty assessment is
not recommended.
Delivery to wrong destination: Delivery to a
military postal authority at a destination other
than that shown on the routing label or dispatch
documents.
Delayed ground delivery: The failure to deliver
(after the arrival of the flight) incoming mail to a
military postal official within the time allowed,
which should not exceed 6 hours.
Failure to arrive as intended: Delivery to the
military postal facility at the correct destination
either on the correct flight that arrives later than
planned or on a flight other than the flight
designated on the dispatch instructions.
Failure to protect: Failure of a carrier to protect
and safeguard mail from inclement weather,
loss, depredation, or other hazards while under
the custody and control of the carrier. Failure to
protect includes:
failure to prevent unauthorized persons from
having access to the mail;
allowing mail to be exposed to adverse
weather, such as high winds, rain, sleet, or
snow; and
failure to transport mail on the ground in carts,
containers, or other vehicles securely enclosed
to protect the mail from loss or depredation.
NOTE: Any pouch, tray, or outside piece of mail that is
found unattended and out of the control of an air carrier
is included in the failure to protect category of mail
handling irregularities.
This category also includes
instances where an air carrier fails to notify the military
postal facility of flight delays in excess of 2 hours, flight
cancellations, flight diversions, or emergency changes
in the schedule of any flight on which mail is transported
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