Make sure the address label contains complete
delivery and return addresses with no
punctuation except the hyphen in the ZIP + 4
endorsements, appropriate special service
markings, or other important instructions
correctly on the address label or address side of
Individual consolidated mail shipments must be
packaged in accordance with the requirements in the
DMM. Other than First-Class Mail may be combined
with First-Class Mail only when cost-effective. Large
paper envelopes or cartons may have the address and
postage placed on the container or an address label. If a
label is used, the postage meter tape or postage stamps
must overlap the upper right edge of the label. The
words consolidated mail or the letters CM must be
placed immediately below the return address.
Consolidated mail containers are to be opened and
sorted at the receiving mail center or in the addressees
correspondence distribution center.
Consolidation is to combine in one container two
or more pieces of mail directed to the same addressee
or installation on the same day. That one container is
then sent to the addressee as one piece of mail. The
container may be a bag, envelope, box, or pouch that
will hold two or more pieces of mail. Consolidated
mail is a reliable way to ship administrative and
operational communications or logistical items
between headquarters, depots, contractors,
installations, and operational units. The mail remains
intact while in transit, which reduces the number of
times the contents are sorted. Consolidating mail also
reduces the chances of misrouted and delayed mail.
Consolidation reduces costs because postage is
paid on the total weight of the consolidated container.
Postage is not paid on each separate piece of mail
within the container. Under the postage rate structure,
the first pound is the most expensive.
increases, the cost per pound decreases. The cost and
weight of the container and any packaging material
must be considered in the mailing cost.
Consolidated mail reduces the number of
individual official mailings and thus the Navys overall
postage costs. Consolidated official mailings must be
made when they are cost-effective. Some examples of
cost-savings gained through consolidation are as
Five letters weighing an average of three-fourths
of an ounce each are consolidated in a single
letter-size envelope. The cost if each is mailed
individually (with current postage rates) is
$1.65, but if they were consolidated the cost
would be 99 cents.
Nineteen letters weighing an average of
three-fourths of an ounce each are consolidated
in one large envelope endorsed Priority. Cost
individually is $6.27 but if consolidated would
To make the most of consolidation, each command
must designate one office to process all outgoing mail.
At small commands this can be the command
Shore commands with large
supply departments are authorized to designate two
offices for processing outgoing mail. One can be for
processing outgoing administrative type of official
mailings and the other can be for processing outgoing
logistics type of official mailings.
Once control of official mail is established,
cost-savings will be realized.
outgoing mail to identify those addressees for whom
several pieces of mail are normally generated. Set up
groups of separate holdout slots, boxes, or bins for
those repeat addressees.
This will allow a basic
structure for consolidating outgoing mail.
At a set time, just before final mail closeout each
day, consolidate mail generated for repeat addresses.
Consolidate by class of mail into the minimum number
of official mailings possible. At large shore activities,
or in other areas where several naval commands are
located, consider assigning one office to act as single
point of consolidation for all outgoing official mail.
The goal of consolidating official mail is to save
the Navy resources and money. Most Navy commands
consolidate official mail, but there still may be a few
areas requiring further attention.
Official mail must not be deposited in collection
boxes. The senior PC must advise personnel in the
command that official mail must be collected from unit
mail orderlies or clerks who work in the office that
applies postage on the mail.