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with a person’s current address, replace the old cards in
the directory file and forward mail as required.
You should also inform transferees the delivery of
mail while they are en route to their new duty station is
impractical, and advise them against the use of an
intermediate activity as an interim address. Suggest to
them, instead, that they use a nonmilitary address on
their change of address cards.
If a person is transferred for discharge, a complete
civilian forwarding address should be furnished. If
discharged personnel do not desire to have their mail
forwarded to a civilian address, they must indicate this
on their directory card and sign it. In this case, their
mail is marked NOT DELIVERABLE AS
ADDRESSED—UNABLE TO FORWARD and
returned to the mailer.
To reduce the amount of mail received after a
person transfers, advise transferees to notify
correspondents of their new address as soon as
possible. The sooner and more often individuals
advise their correspondents of the change, the fewer
pieces of mail you will have to forward to them.
Personnel being transferred should advise publishers
of their new address or notify publishers to discontinue
mailings of subscription matter until advised of a new
permanent address. OPNAV Form 5110/5 is used for
this purpose. Be sure that the publication key number,
when available, is entered on the card. Your customer
may be able to obtain this number from the old address
label. Most publishers and firms specifically request
that both the old and the new addresses be furnished,
and that an old address label be provided to aid in
identifying the subscriber or the customer, and the
account. This can be done by taping the old address
label to the change of address card. Ensure that the
new address is not covered or otherwise made
illegible.
PURGING DIRECTORY CARDS FOR
DESTRUCTION
When an individual is no longer served by the
postal activity, code the directory card for destruction
so that a minimum of 12 months directory service is
provided. For example, if an individual departs in May
2001, you should code the directory card for
destruction in June 2002 (see figure 11-3). If an
11-3
AOf1103
NOTICE OF CHANGE OF ADDRESS
OPNAV 5110/5 (Rev 3-90)
S/N 0107-LF-0092500
NAME (Last, first, middle)
PISTOL, VERRY C.
S-1 DIV
USS UNDERWAY (CV-66)
FPO AE 09561-0001
SK1
23 JUN 01
888-88-8888
23 MAY 01
6/02
RANK/RATE
DATE
NEW ADDRESS (Consult SNDL for address)
OLD ADDRESS (Attach mailing label for publisher)
ESTIMATED REPORTING DATE
DEPENDENT'S NAME (If applicable)
Connie J.
Marry L.
Tom E.
SIGNATURE
ITEM
YES
NO
MAGAZINES
NEWSPAPER
THIS SPACE FOR POSTAL CLERK
*U.S.GPO: 1993-0-0704-079/80671
SOCIAL SECURITY NUMEBR
PURGE DATE
DATE DEPARTED
ESTIMATED DATE PF ARRIVAL
(PROJECTED REPORTING DATE)
FORWARDING ADDRESS
PRIVACY ACT STATEMENT: Authority: Tile 39 USC and DOD/US Postal Service Agreement, 2 Feb 59
PRINCIPLE PURPOSES: To route or forward (directory) mail. ROUTINE USES: Use by military and civilian personnel in mail functions.
Data are inspected by commanders, postal officers, and military and civilian inspectors. Disclosure is voluntary; however, failure to
provide the requested information could result in inability to forward mail.
FORWARD SECOND CLASS MATTER FOR 60 DAYS
S-1 DIV
USS NEVERSAIL (CG-10)
FPO AE 09556-0001
Figure 11-3.—An example of an OPNAV 5110/5 for a member who has departed.
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