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though the primary first five digits are the same for
each geographical area, the last four will be unique.
Current addresses for all U.S. Navy mobile units can be
found in the SNDL, part 1.
FORMS OF ADDRESSES
Learning Objective: Identify proper
addresses and address placement.
Incorrect and incomplete addresses are the most
common cause of delay or nondelivery of mail. All
articles presented for mailing must contain a complete
return and delivery address (see Module Aof the DMM
for specifics). All addresses must be clear, legible, and
placed on one side only of each article accepted for
mailing. Senders must place the return address on the
upper left corner of the article. The delivery address is
placed on the center of the article. A clear space must
be available on all mail for the stamps or postage meter
strips, postmarks, and postal endorsements. See figure
3-4.
Correct and complete return addresses on mail are
essential so correspondents may have the correct
address of the mailer when making replies. Also, a
correct return address is needed when the mail must be
returned to the sender. The SNDL, parts 1 and 2, and
annex A to part 1, lists the correct mailing addresses of
military activities, ships, and other mobile units.
Don’t ever take for granted that everyone attached
to your command knows his/her correct address. Make
sure that an example is posted where all hands can see
it.
ACCEPTABLE ADDRESSES
Mail addressed to civilian addresses must include
in the address the following parts:
Name or identification of the intended recipient
Street and number, or box number, or general
delivery, or rural highway number, if needed
ZIPCode (five-digit or ZIP+ 4 where required)
NONACCEPTABLE ADDRESSES
Articles addressed in the following manner are not
acceptable for mailing:
Those having two or more addresses, except
when a dual address containing both a street
name and Post Office Box number is used. In
this instance the intended delivery address must
be placed on the line immediately above the city,
state, and ZIP+ 4 code. This is normally the Post
Office Box address.
The name of more than one post office appears in
the return address or in the recipient’s address.
Those that bear instructions to return to point of
mailing (postmark).
ADDRESS PLACEMENT
Mailers should follow addressing guidelines that
permit processing of letter-size mail on automated
optical character readers (OCRs) and bar code sorters
(BCSs). The address, or at a minimum, the city, state,
and ZIP Code lines of the address on letter-size mail
should be located within an imaginary rectangle (the
OCR read area) on the front of the mailpiece formed by
the following boundaries:
At least 1/2 inch from the left edge
At least 1/2 inch from the right edge
At least 5/8 of an inch from the bottom edge
(bottom line of rectangle)
No more than 2 3/4 inches from the bottom edge
(top line of rectangle)
Figure 3-8 shows an example of address placement
for letter-size mail.
The ZIP Code should appear on the last line of both
the address of destination and return address,
following the city and state. All mailers should use the
ZIP + 4 code whenever possible. From one to two
character spaces should be left between the last letter
of the state name and the first digit of the ZIP Code. A
comma should not be inserted between the state name
and the ZIP Code. Figure 3-9 shows an example of
proper ZIP Code placement. When the state name is
abbreviated, the use of a period after the name is not
required.
SENDER’S INSTRUCTIONS FOR
HOLDING MAIL
Below the return address the sender may request
that mail, other than registered, insured, certified and
return receipt for merchandise, be held for not less than
3 days nor more than 30 days. The sender may request
3-9
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