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set aside for inclusion in the money order report, which
will be discussed in the next section of this chapter.
Q8-40. The maximum amount that a domestic money
order can be made out for can be found in
what publication?
Q8-41. A single fee is charged for two domestic money
orders issued at an MPO. (True/False)
Q8-42. What procedure must be followed when an
error is made while you are issuing a domestic
money order?
Q8-43. When a customer returns a money order with
an error after the day of issuance, what fee, if
any, is charged for a new money order? What
procedure is followed?
Q8-44. Money orders are valid for what maximum
period of time?
Q8-45. When a money order is cashed, what
information is placed on the reverse side of the
money order?
Now turn to appendix 1 to check your answers.
MONEY ORDER REPORTS
Learning Objective: Recall the procedures
for preparing money order reports.
At the end of each business day, when money orders
are sold, you must prepare a money order report. The
report must account for all money orders sold, spoiled, and
cashed during the day. The COPE is responsible for
ensuring that reports are prepared and submitted for each
day money order business is conducted. The money order
clerk prepares the report. Reports are submitted on PS
Form 6019, Military Post Office (MPO) Report of Money
Order Business. The report should be typed and prepared
in an original and two copies. Before you start to prepare
the report, make sure that all the issued money order
vouchers and any spoiled money orders are accounted for
and are in serial number order and that all paid money
orders (cashed) are accounted for. Remember you learned
that money order sets are issued in serial number order
(that is, the lowest serial number to the highest). Your
vouchers and spoiled money orders must be kept in the
same order. After you have placed the vouchers and
spoiled money orders (if any) in serial number order, you
must determine the total cash value of the money orders
sold. To do this you will need an adding machine to run a
tape listing the amount of each money order sold.
MONEY ORDER TAPES
You must prepare two separate adding machine
tapes reflecting the day’s money order transactions.
Before you start to prepare the tapes, gather together
the following items:
Money order vouchers
Spoiled money orders (if any)
Cashed money orders (if any)
Prepare a money order tape (see figures 8-26/27)
following these steps:
Advance the tape until you have a blank space of
about 2 inches at the top.
Clear the adding machine.
Enter the amount shown on each voucher. If
there are any spoiled money orders, leave a blank
space where the amount would normally appear.
This step shows that the sixth money order in this
series was spoiled.
Now total the voucher amounts and advance the
tape two or three spaces.
Multiply the total number of vouchers by the
money order fee. Example: The money order
fee is 30 cents and there are nine money orders
issued—9 x 30 = $2.70. Fees are not charged for
spoiled money orders. Advance the tape another
two or three spaces.
Enter the amount of each money order paid
(cashed), if any. In this example you cashed one.
Total the amount.
Subtract the total amount of the cashed money
order from the total amount of the money orders
sold and the fees. This will be the amount that
will be exchanged for a U.S. Treasury check and
forwarded with your money order report.
Remove the tape from the adding machine.
Run a second tape using the same methods listed
above and compare the totals of both tapes.
After both money order tapes have been completed
(see figure 8-27), you must carry out the following
steps:
Place an impression of the APDS in the space
you left at the top of each tape.
List the first and last serial numbers of the money
orders used. Use only the first 10 digits.
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