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personnel assigned to postal duties. Postal advisors
provide postal orientation to newly designated
personnel, and assist, advise, and train personnel at
Navy post offices around the world. Some of these
personnel include postal officers, postal clerks, reserve
custodians, other military and civilian personnel
assigned to postal duties, and auditors.
The easiest and most useful way to make sure
postal operations are current and conducted properly is
to make maximum use of the postal advisors. Postal
advisors are usually senior postal clerks (E-7s to E-9s)
and civilians with an extensive postal background who
are assigned to selected fleet concentration centers,
both in the United States and overseas.
The knowledge and experience of postal advisors
can be used to support required training. The advisors
can detect unidentified discrepancies (those not yet
found), and give recommendations needed to correct
identified postal discrepancies. The advisors are able
to make recommendations for physical improvements
of postal spaces and equipment to improve the flow of
mail. Keep in frequent contact with your homeport
postal advisor. You should take advantage of any
training offered by the advisor(s). Postal advisors are
located at FMC Yokohama, Japan; NRCC Manila, RP;
San Diego, Ca; Pearl Harbor, HI; Norfolk, VA;
Mayport, FL; and Naples, Italy.
Other areas of importance to a postal operation that
require the services of a postal advisor are inspections,
investigative assistance, audits, predeployment
briefings, and general help and advice on all postal
matters.
Regardless of the effectiveness of local training
programs, using your postal advisor cannot be
overemphasized. Postal policies and practices are
continuously changing. This normally affects the
operation of the MPS. The postal advisors are
knowledgeable and experienced in the full scope of
postal responsibilities. They are readily available to
give necessary guidance.
Q14-9. What personnel are responsible for
completing PS Form 8130, Vending
Equipment Sales and Service Log?
Q14-10. What information does the PARS report
provide?
Q14-11. How often are PARS reports required to be
submitted?
Q14-12. On what date must the PARS report reach the
FLTCINC?
Q14-13. Postal Advisor billets are under operational
control of what major command(s)?
Now turn to appendix 1 to check your answers.
POSTAL MESSAGES
Learning Objective: Recall the different types
of messages generated at an MPO.
Messages are the form of written communication
used in the Navy when speed of transmission is
important. The message system is designed to get
time-sensitive or even critical information to
addressees rapidly for effective use of information.
The preparation of naval messages is a routine task of
postal clerks in the Navy. Daily mail on-hand reports,
postal net alerts (PNAs), mail routing instructions
(MRIs), and postal offense reports are prepared by
postal personnel and sent through the Navy’s
telecommunication system.
Like correspondence preparation, message writing
will become easier with practice.
POSTAL NET ALERT
The Postal Net Alert (PNA) is a system of
communicating between postal activities by supplying
information about the status of mail movement. PNAs
can be used to report air and surface irregularities,
which include incidents such as facility problems and
mechanical breakdowns affecting the transportation or
processing of mail.
The PNA message can be a good information tool.
PNAs report information on matters directly affecting
mail movement such as the following:
Improper labeling or tagging of mail
Airport closures
Mail loaded or off-loaded in error
Change in airline ability to make transfers
Last-minute flight schedule changes
Unsuccessful airline transfers
Airline carrier backlogs
Postal officers can use PNA messages to create an
information link between dispatching, transiting, and
receiving activities. PNA messages are one of the more
important building blocks of an integrated mail
transportation network. PNAs sent between local post
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