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Determining equipment requirements.
Determining work schedules.
Determining manpower requirements.
All MPS operating activities must review and
update their POP at least annually. Changes should
also be made when information is no longer accurate or
becomes obsolete. All MPOs have different written
plans to meet their command’s unique requirements.
Prepare only those parts of the plan applying to your
postal operation. Most shipboard post offices probably
would not prepare a ground transportation schedule or
include mail-processing targets in the POP but all
land-based MPOs should.
When the mail is ready for pickup, the Navy PC
receipts for it, brings it back to the post office, and then
sorts it and holds mail call.
Large shipboard post
offices such as those on board aircraft carriers should
include a transportation or logistics section to include
flight deck and underway replenishment (UNREP)
operations.
During these high-tempo operations, PCs must be
flexible and follow a good solid plan. During any
operation, communication is a major part of the overall
plan.
This plan should be well thought out and
rehearsed if these fast paced evolutions are to run
smoothly. The basic POP consists of the following
seven sections:
Table of contents. This section lists each section
of the POP and the date prepared or updated.
Some sections may not need updating while
others may need to be reviewed and updated
frequently.
Basic information. This section provides daily,
monthly, and yearly mail volume data. Fleet
exercise mail volume data should also be listed
in this section.
Basic facility data. This section supplies basic
information including facility layout, mail
processing equipment, and case and rack design.
Mail processing profile. This section shows the
average daily volume of mail received and
dispatched during a normal workday. The daily
average is found by conducting counts over a
specified period.
Mail processing targets. This section contains
specific mail processing target times to optimize
mail processing. It documents the time mail
must be available for processing at each
sequential step.
Transportation. This section has information
about transportation networks used by the
activity to fulfill its postal mission.
Special instructions.
This section contains
special instructions highlighting unique roles or
clarifies the operation of the postal activity. This
could include a map of mail collection boxes on
the facility and collection times or other
information that might be helpful.
Remember, the information provided is only a
guide and each postal activity should include only
those sections pertaining to its operation.
Q14-20. As a minimum, your MPO filing system
should consist of what five main sections?
Q14-21. What official at your command has the
authority to release original postal records?
Q14-22. When original records are released to NCIS,
what agency outside of your command must
be notified?
Q14-23. What publication lists the retention periods
for USPS forms?
Q14-24. At least how often should your command SOP
and POP be reviewed and updated?
Now turn to appendix 1 to check your answers.
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