1
2
3
4
*DEPARTMENT OF THE NAVY
*Name of Activity
*Address
1
2
SSIC
Code/*Serial
*Date
1
2 From: Title of activity head, name of activity, location when needed
To:
Title of activity head, name of activity, location when needed (Code)
Via:
(1) Title of activity head, name of activity, location when needed (not numbered if only one)
(2) Pattern of (1) repeated for next endorser
1
2 Subj: NORMAL WORD ORDER, ALL LETTERS CAPITALIZED
1
2 Ref:
(a) Earlier communication that bears directly on subject at hand
1
2 Encl: (1) Material enclosed with letter identified in same way as reference, single enclosure
numbered
(2) Notation added for material sent separately (sep cover)
1
2 1. This example shows all the elements that might appear on the original of a one-page
standard letter.
2. If you omit the date when you type the letter, start the From block on the fourth line
below the code/serial to allow for an oversized date stamp.
3. Other examples in this chapter show the spacing to follow for correspondence that
variously omits Via, Reference, and Enclosure blocks.
1
2
3
4
*NAME OF SIGNER
*By direction
1
2 Copy to:
Short title of information addressee (see SNDL)
Short title of second information addressee
ITALICS: OPTIONAL ITEMS
ASTERISKS: ITEMS YOU MAY STAMP
UNDERLINED NUMBERS: TYPEWRITER LINES
Figure 1-9.--An example of a standard letter.
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