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should be made in the remarks section of the
fitness report reflecting the commendatory
material received and any other pertinent related
facts.
Access to the record of an officer is normally
limited to the following persons:
•
•
•
•
•
•
The officer concerned
An agent or representative of the officer
specifically authorized in writing
The Chief of Naval Personnel and
authorized assistants in the conduct of
their official duties
Members of boards convened by the
Navy
Members of a courts-martial board
The clerk of the court of competent
jurisdiction in response to a valid order
from that court
Any matter rightfully placed in the official
record of an officer may not be removed except
by special authorization of the Secretary of the
Navy (SECNAV). The record is permanent. Once
submitted to BUPERS, a fitness report becomes
the property of the Navy Department and is not
subject to change. A report may be amended or
supplemented by correspondence forwarded
through official channels. In such cases the for-
warding correspondence will be microfilmed and
made a part of the fitness report being amended
or supplemented.
Anonymous communications are not made
part of an officer’s official record.
OFFICER SERVICE RECORD
An officer service record (fig. 3-4) is main-
tained for every officer in addition to the officer’s
record in BUPERS. The officer service record is a
Figure 3-4.-Cover for officer service record.
3-7
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