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Officer Fitness Reports
should  be  made  in  the  remarks  section  of  the fitness  report  reflecting  the  commendatory material  received  and  any  other  pertinent  related facts. Access to the record of an officer is normally limited  to  the  following  persons: The   officer   concerned An  agent  or  representative  of  the  officer specifically  authorized  in  writing The   Chief   of   Naval   Personnel   and authorized  assistants  in  the  conduct  of their  official  duties Members  of  boards  convened  by  the Navy Members  of  a  courts-martial  board The  clerk  of  the  court  of  competent jurisdiction  in  response  to  a  valid  order from  that  court Any  matter  rightfully  placed  in  the  official record  of  an  officer  may  not  be  removed  except by  special  authorization  of  the  Secretary  of  the Navy (SECNAV). The record is permanent. Once submitted to BUPERS, a fitness report becomes the property of the Navy Department and is not subject  to  change.  A  report  may  be  amended  or supplemented   by   correspondence   forwarded through  official  channels.  In  such  cases  the  for- warding correspondence will be microfilmed and made a part of the fitness report being amended or  supplemented. Anonymous   communications   are   not   made part  of  an  officer’s  official  record. OFFICER SERVICE RECORD An  officer  service  record  (fig.  3-4)  is  main- tained for every officer in addition to the officer’s record in BUPERS. The officer service record is a Figure 3-4.-Cover for officer service record. 3-7

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