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forwarded to the Naval Reserve Personnel Center for
filing in the Officer Qualification Record.
If the NAVPERS 1210/5 is missing upon verifi-
cation of an officer’s service record, the officer must
complete a new form. Copies of the Officer
Qualification Questionnaire will be forwarded to
BUPERS or the Naval Reserve Personnel Center only
at the time of initial commission or upon request.
FITNESS REPORTS
Each officer’s performance is evaluated at least
annually (twice a year for LTJGs and W-2s)—on the
officer’s detachment and on the reporting senior’s
detachment. Additionally, special, concurrent, and
operational commander reports may be issued under
special conditions. All reports for captains and below
are done on the NAVPERS 1611/1 form. It is a
multipart form with copies for the officer, the
reporting senior, and the headquarters’ record.
Fitness reports constitute a running record of your
performance throughout your service. They are the
primary tool used in the promotion and assignment
process.
Periodic Fitness Reports (FITREPs) are due on
the last day of the month shown as follows. They
must be submitted within 15 days after the end of the
reporting period.
CWO2
March and September
CWO3/CWO4
March
ENS
May
LTJG
February and August
LT
January
LCDR
October
Observed reports for junior officers must be
signed by both the officer and the reporting senior
before submission. Before you sign your report,
verify that your SSN and name are correct. Check
blocks 12 and 13 to be sure that there is continuity
between reports. Your current report must cover the
entire period since your last report or cover the first
FITREP received when you came on active duty. You
should receive a copy of the report. If you don’t, you
should ask for it. Be sure to retain your copies.
SELECTION BOARDS
All promotions to lieutenant and higher are made
by statutory selection boards convened by the
Secretary of the Navy. These boards are charged with
selecting officers who are best qualified for
promotion.
Selection boards use the fitness reports on your
microfiche record as their primary source of
information. They also use the Officer Summary
Record (OSR). The OSR summarizes information
about the officer from automated files. In addition to
summaries of fitness reports, the OSR displays
information about appointments, promotions, current
assignment, awards, schools, education, and
qualifications. You may obtain a copy of your OSR
by writing to President, [appropriate fiscal year,
grade, line or staff corps] Promotion Selection Board,
Bureau of Naval Personnel (Pers-26), Washington,
DC 20370-5220. Naval Reservists should use the
preceding address but substitute the following
information:
Pers-93 and ZIP Code 20370-5930.
Include your name, SSN, and mailing address; be sure
to sign the request.
In addition, numerous administrative boards are
conducted each year. These boards consider officers
for many programs, including subspecialty,
augmentation, training, and department head.
HEALTH RECORD
Most of the time your health record will take care
of itself. Rather, the medical officer or administrative
unit to which you are attached will take care of it and,
under certain conditions, will forward it to your next
duty station. At those times when you have your
health record in your possession, you are responsible
for it. Take care of it, for it is an important record.
Not having it at the right time may mean taking your
immunization shots over again. Your health history is
reviewed to determine your entitlement to any
disability allowance. This entitlement can affect your
retirement and pay!
YOUR PAY ACCOUNT
Under the Joint Uniform Military Pay System
(JUMPS), your pay account is centrally maintained
by the Defense Finance and Accounting
Service—Cleveland Center (DFAS-CL), Cleveland,
Ohio. Your Personnel Support Detachment (PSD)
(shore commands) or disbursing and administration
offices (afloat commands) submit daily computer
input to DFAS-CL. This input provides details that
affect your pay, allowances, deductions, and leave.
All changes, such as promotions, dependent status, or
leave taken, affect your pay and your taxes.
DFAS-CL prepares a monthly account of your
pay and accrued leave in the form of a Leave and
Earnings Statement (LES), which is mailed to your
local disbursing officer in duplicate. Figure 4-1 is a
4-4
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