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Table 1-1 lists letters of authority and other documents,
instructions, or reference sources required in the
disbursing office.
Anyone appointed to an accountable position must
be authorized to hold public monies at personal risk.
Previously, we defined U.S. public monies as those
monies appropriated by Congress for use by the Navy
Department. You can see how public monies provide
funds for a broad spectrum of Navy uses and
obligations, including payrolls, operations, training,
travel, duty assignments, benefits, supplies, and postal
services. Overall, public monies fund the functions and
services the Navy requires to remain operational and
meet the needs of its people. But, handling public funds
involves special procedures and controls, such as the
use of official signatures.
OFFICIAL SIGNATURES
Official signatures must be used on all checks,
vouchers, official papers, and correspondence
pertaining to the DOD, GAO, and Department of the
Treasury. Before starting disbursing duty, a DO and all
appointed deputies must decide which of their given
names or initials will make up their official signature.
Documentation
The official signature of the DO and each appointed
deputy must be furnished to DFAS-CL by means of the
following two completed forms:
1. Signature Card, TFS Form 5583
2. Specimen Signatures, TFS Form 3023.
Table 1-1.-References for Letters of Authority Required in the Disbursing Office
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