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Duration of Appointment
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Disbursing Clerk 1 & C - Military manual for administrative purposes
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Cash  Verification
Table 1-1 lists letters of authority and other documents, instructions,  or  reference  sources  required  in  the disbursing  office. Anyone appointed to an accountable position must be authorized to hold public monies at personal risk. Previously, we defined U.S. public monies as those monies appropriated by Congress for use by the Navy Department. You can see how public monies provide funds  for  a  broad  spectrum  of  Navy  uses  and obligations, including payrolls, operations, training, travel,  duty  assignments,  benefits,  supplies,  and  postal services. Overall, public monies fund the functions and services  the  Navy  requires  to  remain  operational  and meet the needs of its people. But, handling public funds involves special procedures and controls, such as the use of official signatures. OFFICIAL SIGNATURES Official signatures must be used on all checks, vouchers,  official  papers,  and  correspondence pertaining  to  the  DOD,  GAO,  and  Department  of  the Treasury. Before starting disbursing duty, a DO and all appointed deputies must decide which of their given names or initials will make up their official signature. Documentation The official signature of the DO and each appointed deputy  must  be  furnished  to  DFAS-CL  by  means  of  the following   two   completed   forms: 1. Signature Card, TFS Form 5583 2. Specimen Signatures, TFS Form 3023. Table 1-1.-References for Letters of Authority Required in the Disbursing Office 1-8

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