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Deposit  Records
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Disbursing Clerk 1 & C - Military manual for administrative purposes
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Chapter 2 Appropriation Accounting
financial returns. The primary purpose of the schedule is to report the detailed deposit transactions included on the  SF  1219,  Statement  of  Accountability.  The schedule  also  serves  as  a  transmittal  for  deposit documents and provides a detailed listing of those that remain unconfirmed. It is imperative that the DO take follow-up action whenever  a  confirmation  copy  of  a  deposit  is  not received from the depositary in reasonable time. The definition  of  reasonable  time  should  be  based  on  past experience. In other words, reasonable time should be the time it usually takes for this transaction to take place—from  the  date  the  deposit  is  mailed  to  the depositary  until  the  date  the  confirmed  copy  is  received by the disbursing unit. Afloat DOs must also allow for the  ship’s  movement  schedule  and  the  location  where the deposit was mailed. In any event, follow-up action must  be  initiated  within  45  days  from  the  date  of mailing. SUMMARY Following  the  proper  procedures  of  accountability cannot  be  overemphasized.  The  requirements  for proper appointment and monitoring of all positions involved  in  the  handing  of  funds  and  accountable instruments must be followed at all times. Detailed procedures  have  been  established  to  allow  for  the maximum  protection  of  the  individuals  in  these positions  and  the  Navy. This chapter is just an overview of the most often encountered positions and some of the associated duties and responsibilities. After studying the information in this chapter, you should be aware of and appreciate the complexity  of  the  principle  of  financial  accountability and  how  accountability  is  mandatory  and  intrinsic  to every  disbursing  operation.  For  more  information regarding  financial  accountability,  see  the  DODFMR, Volume 5. 1-23

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