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Line 6.2 will equal the combined Month-to-Date
column totals of lines 6.2A and 6.2B of the DD 2657.
Show foreign currency amounts in parentheses from
line 6.2B of the DD 2657 (after the description). This
line will include funds in the possession of Automated
Teller Machine custodians. (Amounts held by deputies,
cashiers, or agents at locations other than the main
disbursing office and cash held for payrolls will not be
included in line 6.2.)
Line 6.3 will equal the combined Month-to-Date
totals of lines 6.3A and 6.3B of the DD 2657. Include
all undeposited cash and cash items (such as checks and
money orders) on hand at the close of the reporting
period that are for deposit to the Treasury. Do not
include deposits your disbursing office has already
mailed or presented for credit to the Treasury.
Line 6.4 will be labeled “Custody or Contingency
Cash” in the description column. This will be the
amount from the Month-to-Date column of line 6.4 of
the DD 2657. Line 6.5 will include coin and currency
in the hands of deputies, cashiers, agents, or change
fund custodians at locations other than the main
disbursing office.
It will equal the Month-to-Date
column total from line 6.5 of the DD 2657. When
foreign currency is included in the amount, enter the
amount in parentheses in the space between the caption
and the amount column. Line 6.6 will be captioned as
“Advances to Contractors” and the amount entered
should equal the Month-to-Date column total of line 6.6
of the DD 2657. Line 6.7 will be captioned “Cash in
Transit” and should equal the Month-to-Date column
total of line 6.7 of the DD 2657. Line 6,8 will be
captioned “Payroll Cash” and should equal the
Month-to-Date column total of line 6.8 on the DD 2657.
This will only include cash that is being held for
payrolls. Line 6.9 will be captioned “Other Cash Items”
and its amount should equal the Month-to-Date column
total of line 6.9 on the DD 2657.
In the deferred section, lines 7.1 through 7.4 will be
equal to the corresponding Month-to-Date columns of
the DD 2657. Lines 7.5 through 7.9 are not used. The
final line, 8.00, will equal the total of lines 6.1 through
7.4. This amount must agree with the Month-to-Date
column total of line 8.0 of the DD 2657.
Part C.—Analysis of Predecessor Officer’s
Accountability.— As the title indicates, Part C includes
the analysis of predecessor DO’s accountability. Lines
9.2 through 10.0 will be used only by settlement officers
to complete the liquidation of any receivables or
deficiencies of a relieved DO. DOs at afloat activities
are not authorized to make entries on these lines.) The
total disbursing office accountability is shown on line
11.0 and must be equal to line 5.0 and the total
accountability as shown the Month-to-Date column
total on line 11.0 of the DD 2657.
CERTIFICATION.— This part of the SF 1219
should show the name and telephone number (both
commercial, including the area code, and DSN) of the
person to be contacted should any questions arise
regarding the SF 1219. The DO will sign all copies of
the Statement of Accountability in the space provided
using the same signature as he or she used for signing
checks. The date shown will be the day the SF 1219 is
signed. In the case of a DO being relieved, the relieving
DO will certify the receipt of cash and cash items in this
section.
Deputies will sign the SF 1219 only as
necessary due to the absence of the DO. When a deputy
signs the SF 1219, the name and rank of the DO will be
typed above the deputy’s signature and the signature
will be identified by the word “Deputy.”
SECTION II.— SUMMARY BY SYMBOL OF
CHECK AND DEPOSIT TRANSACTIONS WITH
U.S. TREASURY.— Section II consists of the
following parts:
Part A.— Checks Issued and Adjustments for
Prior Periods
Part B.— Summary of Deposits Presented or
Mailed to Bank
Section II is located on the back of the SF 1219.
Refer to figure 7-8 as we take a brief look at this section.
You may also wish to refer to figure 7-7 (front of the SF
1219) to compare the amounts you will need to carry
over from Section I and enter in Section II.
Part A.— Part A of Section II breaks down the
information reported for this period concerning the
official U.S. Treasury checking account. Read the titles
of columns (1) through (5). These titles specify the
information you will need to enter in the respective
columns. This information includes the symbol
number, the total checks issued during the period, any
adjustments for checks issued in prior months, and then
a total of the checks issued. Notice that the amount
entered for the total checks issued (5) is a total of
columns (2), (3), and (4). This amount must equal the
amount on line 2.1 on the front of the form. (See fig.
7-7.) This amount must also be the same amount
reported in the summary portion of the SF 1179.
Part B.— This section isle left blank. The Schedule
of Deposit Activity prepared by your disbursing office
is used in its place.
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