instructions, guidance on problem areas, evaluation
updates, and other information and materials.
DANTES External Degree Catalog Published
by DANTES, this guide provides ESOs with a list of
institutions that allow military personnel to earn an
academic degree without residency. Personnel may earn
academic certification for completion of high school, a
2-year or 4-year degree, or a graduate degree. ESOs
should use this publication with the Servicemembers
Opportunity Colleges degree program for the Navy
(SOCNAV). The SOCNAV program consists of groups of
accredited colleges that offer degree programs on or
accessible to Navy installations worldwide. These
colleges and universities form a network in which each
accepts the college credits of the other.
What instruction contains descriptions of all
Voluntary Education programs and provides the
ESO specific guidance?
What publication was developed by the
American Council on Education (ACE)?
COMMAND PROFESSIONAL LIBRARY
T h e E S O s h o u l d e s t a b l i s h a n d m a i n t a i n a
professional library. It should contain current copies of
training manuals, correspondence courses, and essential
When an ESO fails to maintain proper control over
official publications and directives, they will likely
become outdated, improperly filed, or incomplete.
Improper maintenance and control of publications and
directives jeopardize routine procedures and may
create unexpected problems or delays because of
inaccurate or obsolete information.
A good method of keeping publications and
directives current is to place the ESO on the command
central distribution file list. The ESO will then receive all
incoming weekly transmittal sheets to review. (See fig.
1-1.) When reviewing the sheets, the ESO should make a
notation of any information he or she needs on the routing
or transmittal sheets. When the central file office
receives the sheets, it will provide the ESO with the
information requested. For example, in figure 1-1, the
ESO would want a copy of the instruction on the LDO
Access to References
Publications should be located where Educational
Services Office workers have reasonable access to them.
However, a system of control should be set up so that
authorized personnel can locate publications when
needed. Experience has shown that indexing and
cataloging of publications, as follows, is a good system,
although not required:
Indexing To index publications, give each
publication a number in numeric sequence. Place the
number on the spine of the publication so that it is visible
when the publication is on the shelf.
Cataloging To catalog publications, prepare a
master listing of the publications in numeric sequence.
Place this master listing on or near the publication shelf.
(See fig. 1-2.)
NOTE: Some references are being issued on
CD-ROM only, but you may want to print copies and
maintain them in a master list.
Check-Out Procedures for References
One person should be delegated the authority for
control and maintenance of directives and publications.
That person should set up a check-out system for
maintenance control of all reference materials at all
Another method of control is to assign maintenance
of specific publications and directives to the personnel
who use them routinely. These people then make changes
to the publications and directives, keep them current, and
properly store them. If this method is used, the personnel
responsible for maintaining the publications should
maintain the master list. Department of the Navy
Directives Issuance System, SECNAVINST 5215.1,
contains guidelines for maintaining an effective directive
The Command Professional Library should
contain what materials?
Q10. When an ESO fails to maintain proper control
over official publications and directives, what
kind of condition will they most likely become?
What is considered a good system of control for
the ESO and authorized personnel to locate
publications when needed?
What instruction contains guidelines for
maintaining an effective directive system?