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Assignment 1: 11 - 20 - 14134_416
ASSIGNMENT  1 Textbook  Assignment: “General   Administration”   and  “Security,”   pages 1-1 through 1-16. 1-1. 1-2. 1-3. 1-4. 1-5. Identify the four major areas that you should be familiar with when handling  naval  correspondence. 1. Letters, messages, files, and instructions 2. Preparation,    routing, filing, and  subject  classification 3. SSIC, priority, security classification,  and  subject matter 4. Security   classification, format,  precedence,  and  file procedures What effect does the quality of the correspondence you prepare have on others? 1. Forms impression of the typist 2. Forms impression of the office 3. Forms impression of the command 4. Each of the above You may use a standard letter when corresponding  with  which  of  the following  outside  users? 1. NATO  allies 2. General Services Administration 3. Military contractors 4. Federal Bureau of Investigation What aspect of a multiple-address letter  distinguishes  it  from  a standard  letter? 1. The signature block 2. The  subject  line 3. The arrangement of the text 4. The handling of the addressees An endorsement may either comment on the basic letter or any earlier endorsement. 1. True 2. False 1-6. 1-7. 1-8. 1-9. 1-10. What is the purpose of a memorandum? 1. To  issue  directives 2. To  correspond  informally  within an activity 3. To provide a record of a conversation 4. To reply to official correspondence When, if ever, may a business letter be used within DOD? 1. 2. 3. 4. When  corresponding  with  the Secretary of the Navy When  corresponding  with  the Coast  Guard When the occasion calls for a personal   approach Never Which of the following types of messages  should  be  used  when  the drafter does not need to inform the addressee of the other addressee(s)? 1. Single-address 2. Multiple-address 3. Book 4. General What annex of the NTP 3(I) governs the  rules  and  general  regulations for  the  preparation  of  GENADMIN messages? 1.   A 2.   B 3.  C 4.   D The message text format (MTF) allows for a total of what number of messages per disk? 1. 10 2. 20 3. 30 4. 50 1

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