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Drafting Correspondence
Legalman 1 & C - Navy Lawyer / Jag training guide manuals
Maintenance Requirements and Updating Procedures - 14135_15
recognize  various  publications,  to  understand  their contents,  and  to  know  how  to  store  and  retrieve  them as they are needed. You cannot remember everything; however, the trick is to know where to find informa- tion. USING PUBLICATIONS In any office you maybe assigned to work, you will be  required  to  use  Navy  publications  effectively.  Each publication is unique and requirements for its use are as individual  as  the  publication  itself.  You  will  have  the need  to  be  familiar  with  certain  publications  that  you will find to be indispensable in your area of work. Some of the most common publications you will find in an office  that  is  involved  in  legal  matters  include  the  fol- lowing: l  United  States  Navy  Regulations,  1990—This publication outlines the organizational structure of the DON and issues the principles and policies by which the Navy is governed. It is published in loose-leaf form and kept in an adjustable binder so changes may be inserted  as  necessary.  The  Chief  of  Naval  Operations (CNO)  is  responsible  for  making  changes  as  approved by the Secretary of the Navy (SECNAV) to Navy Regu- lations. .  Manual  for  Courts-Martial,  United  Slates,  1984 (MCM)—This publication is considered the LN’s bible. No law office should be without one. By enacting the Uniform Code of Military Justice (UCMJ), Congress established a single set of laws for administering justice to all the armed forces. The MCM consists of five parts that include Part I—the Preamble; Part II—the Rules for  Courts-Martial  (R.C.M.);  Part  III—the  Military Rules of Evidence (Mil.R.Evid or M.R.E. ); Part IV— the punitive Articles; and Part V—Nonjudicial Punish- ment  Procedures. Part II, the R.C.M.S govern the procedures and punishments in all courts-martial and, whenever ex- pressly provided, preliminary, supplementary, and ap- pellate procedures and activities. Part III, the M.R.E.s, is construed to ( 1 ) secure fairness in administration, (2) eliminate  unjustifiable  expense  and  delay  in  court-mar- tial  proceedings,  and  (3)  promote  growth  and  develop- ment of the law of evidence to the end that the truth may be learned and proceedings justly determined. Part IV, the Punitive Articles, addresses all the punitive articles of the UCMJ. Each article includes the text of that particular article, an explanation of the article, the elements  of  the  offense,  any  lesser  included  offenses, the maximum punishment for the offense, and a sample specification for the article. l Manual of the Juldge Advocate General  (JAG- MAN), JAGINST 5800.7C—The JAGMAN contains regulations for the DON. It is prepared by the Judge Advocate  General  of  the  Navy  and  covers  issues  such as  administrative  investigations;  Article  138  com- plaints; Article 139 investigations; release of gover- nment information; delivery of service members; service of process and subpoenas; authority of armed forces personnel to perform notarial acts; legal assistance; claims regulations; international law; customs require- ments;  admiralty  claims;  environmental  protection;  and payments  due  mentally  incompetent  members,  physical examinations of such members, and trustee designa- tions. l Naval Military Personnel Manual (MILPERS- MAN),  NAVPERS  15560C—The  MILPERSMAN  is issued under Navy Regulations, 1990, Article 0105, for direction and guidance, and contains policy, rules, and practices  for  administration  of  military  personnel within the Navy. Each article is identified by a seven- digit number. The first two digits identify the chapter; the second two identify a section within the chapter; and the  last  three  identify  an  article  within  a  section. Changes are made quarterly by the Deputy Chief of Naval Personnel with approval of the Chief of Naval Personnel. l The United  States  Navy  Uniform  Regulations— This publication is prepared and distributed by the Chief of  Naval  Personnel.  It  describes  and  lists  the  various uniforms  for  personnel  in  all  categories,  lists  the uniforms required, and contains lists of articles worn or used together. It also describes occasions when the various uniforms should be worn; methods of wearing medals,  decorations,  ribbons,  rating  badges,  and  special markings; and gives notes on the care of the uniform. Changes are issued by the Chief of Naval Personnel as changes in uniforms occur. l The Department  of  the  Navy  Correspondence Manual, SECNAVINST 5216.5C—This manual is pre- pared and approved in the Office of the Secretary of the Navy.  It  contains  instructions  for  preparing  letters,  en- dorsements,  memorandums,  and  messages.  Instructions cover all parts of correspondence such as address, sub- ject,  references,  paragraphing,  and  signature  together with  directions  for  assembling  correspondence  for  sig- nature and mailing. l Department of the Navy Standard Subject Iden- tification  Codes  (SSIC),  SECNAVINST   5210.11D—The 1-4

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