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Figure 3-7.—Petty cash voucher.
messes with less than 20 members. An example of a
food cost control record is shown in figure 3-8.
Meals Served Record Sheet
This record reflects a summary of all meals that
were consumed in the mess, broken down by category
(officers, enlisted, or guests), and further broken down
by breakfast, lunch, and dinner. The document used to
support these figures is the Sale of General Mess Meals,
NAVSUP Form 1046, that is used to record meal
consumption.
This record will be used in the
preparation of the Computation of Commuted Rations
form. An example of a meals served record sheet is
shown in figure 3-9.
Monthly Voucher Folders
All private mess itemized and certified receipts and
tapes of provisions purchased locally, copies of
vouchers covering transactions with the disbursing
officer, and any other vouchers substantiating entries on
the mess statement will be filed in monthly voucher
folders. These folders are submitted to the audit board
and eventually retained by the mess treasurer.
PREPARATION OF MONTHLY FINANCIAL
OPERATING STATEMENT
The mess treasurer is responsible for the preparation
of the monthly financial operating statement consisting
of a cash account that shows cash received (income) and
cash spent (expenses), and a balance sheet that shows
the financial condition of the mess and provides useful
3-11
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