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Figure 3-2 - Record of Collections
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Mess Management Specialist 3 & 2 - Military manual for maintaining a mess hall
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Records of Accounts Payable and Accounts Receivable
and expenditures of the mess from which the financial condition of the mess can be determined at any time. The treasurer must submit a statement of the accounts of the mess to the commanding officer at the end of the month. The statement must show in detail the money owed by or to the mess, mess receipts and expenditures, and any contracts entered into for future deliveries of supplies. The Nonappropriated   Fund   Accounting Procedures,   NAVSO   P-3520,   prescribes   general financial  management  policies  and  principles  governing nonappropriated  fund  activities  and  the  applicable portions  governing  the  financial  management  of  private messes  afloat. Additional   local   controls   may   be established  if  desired. ACCOUNTING RECORDS It is necessary to keep accounting records to be able to  account  for  every  transaction  that  has  occurred. These records are also used in the preparation of the monthly  financial  operating  statement  for  messes  afloat at the end of the quarter. All mess records are retained for a period of 3 years. Records of Collections and Expenditures These records reflect all collections (or receipts) and expenditures of cash and checks. They are not used to record funds due or owed or the dollar value of materials received  or  expended.  See  figures  3-2  and  3-3. Figure 3-3.—Record of expenditures. 3-7

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