| |
Manual Method
All the entries made on the DD Form 1348 (fig.
12-8) should be entered using a ball-point pen or
typewriter when preparing a manual requisition.
When preparing requisitions, it is not necessary to
space the entries within the tic marks printed on the
form. However, it is important that entries be prepared
by the requesting ship according to the Procurement
section of the NAVSUP P-486, volume I.
REQUISITION LOG.–
Maintaining
the
Requisition Log, NAVSUP Form 1336, is optional for
all ashore and afloat activities. The requisition log
provides requisition documentation control and
information on outstanding requisition documents and
receipts. It also provides a breakdown of receipts with
and without charge. Outstanding requisitions that are
brought forward to the current month’s requisition log
should carry the same requisition document numbers
assigned on the previous month’s log.
Instead of maintaining the Requisition Log,
NAVSUP Form 1336, all receipts without charge may
be annotated with W/O in the left-hand margin on the
NAVSUP Form 367. At the end of each month, the
receipts with charge file will be used as the source file
for determining the dollar value of the Receipts With
Charge block for the monthly NAVSUP Form 1357.
This value also can be confirmed using the NAVSUP
Form 367 by totaling all receipts not annotated W/O.
REQUISITION FILES.– You should maintain a
requisition file that contains a copy of each procurement
document generated for each outstanding requisition.
You should maintain an outstanding requisition file for
all DD Forms 1348 and 1149 and rough requisitions,
NAVSUP Forms 1059. For all DD Form 1155 purchase
orders, you also should maintain an outstanding
purchase order file. You should maintain these forms in
document number sequence within their individual
files. Only the records keeper is required to maintain
completed requisition or purchase order files.
PURCHASING
When it is not possible to procure food items from
normal sources of supply, they maybe purchased under
existing shore contracts or in the open market. In
general, contract bulletins and local regulations should
furnish you with the necessary information concerning
commercial sources of supply.
Contract bulletins issued by Navy purchasing
activities are the official source to determine that the
contract under which an order is to be placed (1) is in
existence and covers the specific product required and
(2) provides for delivery at the particular port or area
when delivery is requested.
Do not rely upon pamphlets or lists furnished by
suppliers since they may contain errors. If you place
orders based upon information contained in these
pamphlets without confirmation against contract
bulletins, they may result in the unauthorized placement
of orders or disallowance of payment by the Navy
Regional Finance Center (NRFC) or Fleet Accounting and
Disbursing Center (FAADC).
Figure 12-8.-DD Form 1348.
12-10
|
