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Standard Naval Letter
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Navy Counselor 1 & C (Recruiter) - Military manual for recruiting
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Claims and Request Processing
DEPARTMENT  OF  THE  NAVY NAVY  RECRUITING  STATION 123 Main Street Any City, Florida 32507 5000 Ser:  NRS  101 5 January 1995 From: Recruiter-in-Charge, Navy Recruiting Station, Any City, FL 02503 To: Chief Recruiter, Navy Recruiting District, Big Town, FL 03459 Via: Zone Supervisor, Central Zone, Chiefsburg, FL 06804 Subj:   NAVAL   LETTER   FORMAT Encl:  (1)  Material  enclosed 1. This sample of a naval letter is provided for your use.   The  station  information  is  centered  as on letterhead. The number 5000 is the SSIC file number for general administration. The serial number is not required at the station level, but all naval letters should include the originator’s code. The originator’s code is decided upon locally. A good idea would be to use NRS and your  station  identification  number. 2. Leave three lines after the end of the letter contents, then type the name of the individual who  will  be  signing  the  letter  centered  on  the  fourth  line. I.  M.  SAILOR Figure 4-9.—Standard naval letter. Business  Letter Use  the  business  letter  to  correspond  with agencies or individuals outside the Department of the Navy  who  are  unfamiliar  with  the  standard  naval letter.  The  business  letter  also  may  be  used  for official correspondence between individuals within the Department of the Navy when the occasion calls for a personal approach. LETTERHEAD.–  Because the business letter has no  From  block,  every  copy  that  goes  to  addressees outside  your  activity  must  have  a  letterhead  printed, typed, stamped, or reproduced from the original to show  its  origin. TEXT.–  Normally, business   letters   are single-spaced  within  paragraphs  with  two  spaces between  paragraphs.   Don’t   number   paragraphs. Indent  the  first  lines  of  subparagraphs,  which  you  may letter and number in standard letter fashion. 4-24

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