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CHAPTER  2 SECURITY SECURITY  DEFINED In   this   chapter,   we   will   discuss   the   physical security  provided  to  all  mail  and  the  Navy  Information and   Personnel   Security   Program   as   it   applies   to classified   material   sent   in   the   mail.   We   will   also discuss   the   requirements   for   maintaining   the   security of   mail   and   equipment,   random   inspections,   probable cause   searches,   and   instructions   on   what   to   do   if   a suspected   letter   or   parcel   bomb   is   found. The   word   security   has   two   meanings.   The   first meaning   applies   to   the   internal   and   external   security provided   to   all   mail.   This   means   that   when   you   or anyone  else  entrusts  an  article  to  the  postal  system,  you can   depend   on   it   arriving   at   its   destination   safely   and securely. The   Military   Postal   Service   (MPS)   and   the   U.S. Postal   Service   (USPS)   rank   second   to   none   in   the security   given   to   mail   articles   that   are   accepted   for delivery.   The   privacy   to   which   every   letter   and   parcel is   entitled   is   established   by   law,   and   certain   articles— specifically,    registered    and    insured    mail—are    given special   protection   against   loss   or   damage. The   second   meaning   of   the   word   security   applies to   transmitting   classified   material   through   the   postal system.   The   relative   safety   from   compromise   is   amply illustrated  by  the  fact  that  certain  classified  matter  is transmitted    regularly    through    registered    mail channels. Q1.   Which   agencies   are   rated   as   second   to   none   in providing   security   for   military   mail? GENERAL   SECURITY   PROCEDURES S e c u r i t y     o f     t h e     m a i l     i s     a     c o m m a n d responsibility.   Mail   consigned   for   transmission   is always   delivered   into   the   hands   of   a   responsible postal   agency,   military   or   commercial   carrier,   or   the authorized   agents   of   these   carriers   who   can   make   a reasonable   guarantee   of   onward   transmission   to achieve   ultimate   delivery   as   intended.   You   should never   turn   mail   over   to   a   haphazard   or   makeshift means   of   transmission. In   general,   registered   military   mail   may   be transported    outside    the    Continental    United    States (CONUS)   and   Canada,   only   in   U.S.   flag   certified cargo   air   carriers,   and   while   in   U.S.   custody   or control.    Military    mail    dispatching    agents    are responsible   for   the   security   regulations   covering   the mail  route  for  which  they  are  responsible  as  well  as the   next   onward   transfer   point.   Where   it   appears   that security   regulations   will   not   be   met,   the   dispatching agent   will   withdraw   the   registered   mail   from transmission   and   request   instructions   from   the consigning   agency. Official   mail   containing   classified   material transmitted   outside   CONUS   should   arrive   safely   at   its destination   if   the   following   conditions   are   met: l l Ml l l Prepared   properly Addressed   properly   with   complete   and   correct mailing   address   as   contained   in   the   Standard Navy   Distribution   List   ( S N D L ) ,    O P N AV N09B22 Acceptance   as   registered   mail   into   the   U.S. domestic   postal   system   in   CONUS Acceptance   as   registered   mail   into   the   military postal   system   overseas Observed   for   prescribed   controls   and   safeguards The  Department   of   the   Navy   Information   and P e r s o n n e l     S e c u r i t y     P r o g r a m     R e g u l a t i o n , OPNAVINST   5510.1,   provides   all   Navy   activities   and personnel   with   detailed   regulations   and   guidance   for classifying,    marking,    handling,    and    methods    of transmission   of   classified   material. Q2.   What   type   of   air   carrier   is   used   to   transport registered   mail   outside   CONUS   and   Canada? MAIL   CENTER   KEYS The   number   of   keys   to   the   mail   center   should   be kept   to   a   minimum. The   OMM   will   maintain accountability   of   all   keys   held   by   others. As   the   Official   Mail   Manager   (OMM),   you   are responsible   for   your   key   and   for   informing   your assistants   of   their   responsibilities   for   the   keys   assigned to   them. 2-1

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