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Postage Meters - 14198_35
POSTAGE   METERING   SYSTEMS Navy   commands   using   postage   meters   should   use them   to   the   fullest   extent   possible. Postage  meters  provide  a  means  of  achieving  positive accountability  in  one  of  two  ways.  The  exact  amount  of postage  paid  may  be  imprinted  directly  on  an  envelope  or a   postage   meter   tape   (fig.   3-4).   The   meter   records   the value  of  the  postage  paid  on  official  mailings. Postage   meters   may   not   be   owned,   but   must   be leased  from  an  authorized  manufacturer.  A  license  is required  from  the  USPS  for  each  postage  meter  leased  to a   command.   The   license   identifies   the   civil   or   military post  office  where  the  postage  meter  is  registered  and  the location  and  model  number  of  the  postage  meter. The  postage  is  initially  set  on  the  meter,  then  reset each   time   additional   postage   is   required.   Only authorized   USPS   representatives   at   the   post   office where  the  meter  is  registered,  or  the  custodian  of  postal effects  (COPE)  in  the  case  of  a  Military  Post  Office (MPO),   may   reset   the   meter.   All   postage   used   by Navy-operated   postage   meters   is   paid   by   the command. Your   command’s   postage   meters   are   checked   in and   out   of   service   daily.   Each   meter   is   reset   quarterly for  the  estimated  amount  of  postage  to  be  used  on  that meter  during  the  quarter.  Each  time  the  meter  is  set  or reset,   the   clerk   setting   the   meter   will   complete   a Receipt  for  Postage  Meter  Setting,  PS  Form  3603  (fig. 3-5).   A   copy   will   be   filed   by   the   responsible   official mail   manager. When   the   postage   meter   is   used,   complete   a   Daily Record   of   Meter   Register   Readings,   PS   Form   3602-A (fig.   3-6)   at   the   beginning   and   ending   of   each   day. When   the   meter   is   set   or   reset,   add   the   amounts appearing   in   the   ascending   and   descending   registers before  the  meter  is  used.  The  resulting  sum  becomes  a control   number.   At   the   close   of   business   each   day, these  two  registers  must  be  added  together.  If  their  sum is   not   the   same   as   the   control   number,   the   meter   may have   malfunctioned.   Before   the   meter   is   used   again, return  the  meter  to  the  location  from  which  it  is  leased. The   leasing   activity   will   either   repair   or   replace   the meter.  If  your  command  has  a  postage  meter,  it  should also   have   the   necessary   directions   on   file   to   be Figure  3-4.—Example  of  a  postage  meter  tape. followed   if   the   equipment   malfunctions. Figure 3-5.—Example of a Receipt for Postage Meter Setting, PS Form 3603 3-6

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