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To calculate the amount of postage used on any
given day, subtract the descending register reading for
the day from the descending register reading from the
previous day. Your official mail control site will report
these amounts when required for use in random
surveys to report official mail costs.
Other postage metering systems are those mailing
systems designed to meter postage on official mail.
These postage metering systems consist of a mailing
machine, electronic scale, an electronic interface, an
accumulator, and the postage meter.
All components except the postage meter may be
purchased outright, leased, or leased with an option to
purchase. The mailing machine, depending on its
specifications, can automatically feed, meter, seal, and stack
a specified number of letter-size envelopes per minute.
The electronic scale should weigh mail in
l/2-ounce increments up to 70 pounds. It computes the
required postage electronically. The interface sends
the required postage electronically to the metering and
mailing machine. Then the interface either prints the
meter imprint directly on the envelope or produces a
tape with the meter imprint on it.
T h e a c c u m u l a t o r i s a p i e c e o f e l e c t r o n ic
accounting equipment that is connected to the scale. It
records official mailings of various commands, tenant
activities, departments, divisions, or offices. The
operator can print out information gathered in the
accumulator for management use in analyzing and
controlling official postal costs.
Q9. Official postage meters may not be owned by a
command. (T/F)
Q10. Whut PS Form is used to set or reset your postage
meter?
POSTAGE METERS
Commands desiring to obtain postage metering
equipment will request approval from Naval Supply
Systems Command (NAVSUP 54) via the chain of
command and include the following information:
Type, quantity, and estimated cost of postage
metering equipment to be procured
Estimated volume of official mail to be
processed on a daily basis
Current method of handling official mail
Endorsement/recommendation of the host or
senior command in the area and the command
that operates the closest official mail metering
site
Before operating a postage meter, consult
OPNAVINST 5218.7, chapter 5, paragraph C1, to
determine the correct procedure for applying for a
meter license from the USPS.
The meter manufacturer’s representative will
assist commands served by civil post offices in
completing and submitting an Application or Update
for a License to Lease and Use Postage Meters, PS
Form 360 1-A (fig. 3-7), to the local post office where
the meter is inspected, set, and reset.
Figure 3-6.—Example of a Daily Record of Meter Readings, PS Form 3602-A.
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