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Postage Metering Systems
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Official Mail Management - Military guide to working in a post office
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Figure 3-7.—Example of Application or update for a License to Lease and Use Postage Meters, PS Form 3601-A
To   calculate   the   amount   of   postage   used   on   any given   day,   subtract   the   descending   register   reading   for the   day   from   the   descending   register   reading   from   the previous  day.  Your  official  mail  control  site  will  report these   amounts   when   required   for   use   in   random surveys   to   report   official   mail   costs. Other   postage   metering   systems   are   those   mailing systems   designed   to   meter   postage   on   official   mail. These   postage   metering   systems   consist   of   a   mailing machine,   electronic   scale,   an   electronic   interface,   an accumulator,   and   the   postage   meter. All   components   except  the   postage   meter   may   be purchased   outright,   leased,   or   leased   with   an   option   to purchase.   The   mailing   machine,   depending   on   its specifications, can automatically feed, meter, seal, and stack a specified number of letter-size envelopes per minute. The   electronic   scale   should   weigh   mail   in l/2-ounce   increments   up   to   70   pounds.   It   computes   the required    postage    electronically.    The    interface    sends the   required   postage   electronically   to   the   metering   and mailing   machine.   Then   the   interface   either   prints   the meter   imprint   directly   on   the   envelope   or   produces   a tape   with   the   meter   imprint   on   it. T h e    a c c u m u l a t o r    i s    a    p i e c e    o f    e l e c t r o n ic accounting   equipment   that   is   connected   to   the   scale.   It records   official   mailings   of   various   commands,   tenant activities,    departments,    divisions,    or    offices.    The operator   can   print   out   information   gathered   in   the accumulator   for   management   use   in   analyzing   and controlling   official   postal   costs. Q9.  Official  postage  meters  may  not  be  owned  by  a command.  (T/F) Q10.  Whut  PS  Form  is  used  to  set  or  reset  your  postage meter? POSTAGE   METERS Commands   desiring   to   obtain   postage   metering equipment   will   request   approval   from   Naval   Supply Systems   Command   (NAVSUP   54)   via   the   chain   of command   and   include   the   following   information: Type,   quantity,   and   estimated   cost   of   postage metering   equipment   to   be   procured Estimated   volume   of   official   mail   to   be processed  on  a  daily  basis Current   method   of   handling   official   mail Endorsement/recommendation   of   the   host   or senior   command   in   the   area   and   the   command that  operates  the  closest  official  mail  metering site Before   operating   a   postage   meter,   consult OPNAVINST   5218.7,   chapter   5,   paragraph   C1,   to determine   the   correct   procedure   for   applying   for   a meter   license   from   the   USPS. The   meter   manufacturer’s   representative   will assist   commands   served   by   civil   post   offices   in completing   and   submitting   an   Application   or   Update for   a   License   to   Lease   and   Use   Postage   Meters,   PS Form  360  1-A  (fig.  3-7),  to  the  local  post  office  where the   meter   is   inspected,   set,   and   reset. Figure 3-6.—Example of a Daily Record of Meter Readings, PS Form 3602-A. 3 - 7

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