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Substitute
Examination
Request
E-4/5/6
By 1 June following administration of
the March examination cycle and
1 December following the September
examination cycle. For drilling Naval
Reserve personnel: Requests received
by the end of the month that precedes
the month of the examination.
Use the NETPMSA 1418/6 or a letter request for
substitute examinations ordered more than 14 days
before the previous cutoff dates. Use message requests
for orders submitted within 14 days of the cutoff dates.
Departure from these procedures is authorized only for
MINIMIZE. To prevent double shipments, do not send
a follow-up letter or message request with the order
forms.
Examination requests received by NETPMSA after
the previous dates will not be honored. Instruct
candidates in this case to participate in the next
scheduled examination cycle; if selectee status is
attained, advise the selectee to use DD Form 149 to
submit a request to the Board for the Correction of Naval
Records (BCNR) for a backdate of the advancement
date.
HANDLING, STORAGE, AND
ACCOUNTABILITY OF EXAMINATIONS
Each individual activity is responsible for the
handling, storage, and accountability of Navywide
examinations.
The integrity of the Navywide enlisted
advancement system depends on the security of the
examinations and is of paramount importance to
equitable advancement opportunity. All levels of
command must be alert to the possibility of compromise
by the disclosure of the content of Navywide
examinations. All commands and activities must initiate
and monitor local custodial procedures to assure
maximum safeguard and accountability of examinations
and all related examination material at all times.
All examinations, including Navywide military/
leadership examinations and apprentice examinations
(E-3) and related examination material such as
completed answer sheets and answer keys, must at all
times be in the custody of a commissioned officer,
warrant officer, designated civilian or, when specifically
designated as officer in charge (OIC) or acting OIC of
a PERSUPPDET, a chief, senior chief, or master chief
petty officer. If an examination is transferred to another
activity, it must be carried by one of the previously
mentioned personnel or sent by U.S. registered mail in
double envelopes as prescribed in BUPERSINST
1430.16D. Contingency circumstances may
occasionally necessitate special handling procedures for
a particular examination series. Special handling
instructions are included with the examinations and
have precedence over any conflicting handling
instructions contained in this chapter and in
BUPERSINST 1430.16D.
It was mentioned earlier in this chapter that
BUPERSINST 1430.16D contains information on how
to order CT examinations. CT examinations contain
information that affects the national defense of the
United States. Therefore, CT examinations must be in
the custody of a commissioned officer, warrant officer,
or designated activity official, at all times except during
actual administration. These officers or officials must
have been granted a final Top Secret clearance, be
currently indoctrinated for sensitive compartmented
information (SCI), and have authorized storage for SCI
material. CT examinations must be sent via defense
courier service or by a designated commissioned officer,
warrant officer, or civilian SCI courier, or as authorized
by DOD Directive 5105.21 (NOTAL).
ACCOUNTABILITY OF EXAMINATIONS
BEFORE ADMINISTRATION
Examinations shipped by NETPMSA are listed on
the packing list in alphanumerical order within each
paygrade. Totals are indicated for each paygrade with a
grand total indicated at the end of the packing list as
indicated in the sample shown in figure 3-3.
ESOs must account for all examinations received
from NETPMSA or from other activities, transferred to
other activities, and total examinations destroyed.
RECEIPT OF EXAMINATIONS FROM
NETPMSA
Upon receipt of the examinations from NETPMSA,
the package(s) must be immediately delivered to the
person authorized to receive and maintain custody of
Navywide examinations such as the ESO. That person
must inspect the package(s) for evidence of tampering.
The procedures mentioned previously also apply to the
receipt of performance tests, military/leadership
examinations, apprentice examinations, and their
associated answer keys.
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