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Appendix 1 Glossary - 14238_149
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Appendix 1, Continued - 14238_151
CLOSEOUTS—A  process  completed  at  the end  of  each  accounting  period  on  the  ROM  system to  update  all  applicable  ship’s  store  records. CLOTHING    ITEMS—Standard    Navy clothing  items. COGNIZANCE   SYMBOL—A   two-character symbol  that  designates  the  store’s  account  in which  material  is  carried  and  the  responsible inventory  control  point. COMBINED   RESPONSIBILITY   OPERA- TION—A   ship’s   store   operation   in   which   one person is responsible for both a sales outlet and the  bulk  storeroom  that  supplies  that  outlet. COMPOSITE   RECREATION   FUND—A fund  in  which  a  ship  without  a  ship’s  store  shares in the profits of the supporting ship’s store. For example,   an   SSN/SSBN   supported   by   an   AS receives  a  share  of  the  ship’s  store  profits  from the AS to be used as the SSN/SSBN’s recreation fund. CONSTANTS—Data maintained in a central file on the ROM system that is used repetitively to  produce  various  reports  and  forms. COST  ITEM—An  item  of  ship’s  store  stock carried for ultimate issue as cost of operations and cost  of  sales. COST  OF  OPERATIONS  ISSUE—An  ex- penditure  of  stock  for  ultimate  consumption  in a  ship’s  store  activity. COST   OF   OPERATIONS   ITEMS—Cost items  carried  for  ultimate  issue  to  ship’s  store activities  and  for  which  cash  is  not  ultimately received. COST   OF   SALES   ITEMS—Cost   items carried   for   issue   to   a   sales   outlet.   Cash   is ultimately received for cost of sales items. They differ from retail items in that further processing is  required  before  sale. COST PRICE—The price at which an item is received   from   the   supplier.   Standard   Navy clothing is sold and issued at cost price. Cost of operations  items  are  issued  at  cost  price. CREDIT   MEMORANDUM—A   document received from a vendor that gives credit to a ship for  merchandise  returned  to  the  vendor. CUSTODIAN    (RESPONSIBLE    CUSTO- DIAN)—A   person   held   responsible   for   the operation  of  a  sales  outlet  and  strict  custody  of the material used in it. DEALER’S  BILLS—Invoices  issued  by  the dealer  to  the  paying  activity  charging  for  material received  or  services  rendered. DEFECTIVE MERCHANDISE—Ship’s store merchandise that does not work or do what it was intended to do because of default in design or  damage. DEPARTMENT  CODE—A  code  by  which ship’s   store   merchandise   is   identified   by categories;  listed  in  appendix  B  of  the  ROM  TUG. DISHONORED  CHECK—A  personal  check returned  to  the  disbursing  officer  by  a  bank  or institution due to insufficient funds; it is charged as  an  operating  expense  of  the  ship’s  store. DISPROPORTIONATE    DIFFERENCE— An excessive difference in the ship’s store that has not been resolved; exceeds $2,250 or 3 percent of sales, whichever is greater. DIVISIONAL   LAUNDRY   PETTY   OFFI- CERS—Petty  officers  assigned  by  their  respective divisions whom the laundry supervisor can contact for delivery or pickup of bulk divisional laundry or  for  resolving  problems  concerning  the  laundry. EMBLEMATIC  ITEMS—Items  bearing  the ship’s  identification  (such  as  ball  caps,  belt buckles,  t-shirts,  lighters,  mugs,  and  so  forth), Since  these  items  have  the  ship’s  identification  on them,  they  have  no  sales  potential  for  another ship. Procurement, therefore, must not exceed 90 days’  anticipated  sales. EXCESSIVE  DIFFERENCE—The  condition that exists when the total inventory dollar value difference between financial control records and the physical inventory exceeds $750 or 1 percent of  total  sales,  whichever  is  greater. EXPENDITURE—The   removal   of   stock from  the  accountability  of  a  ship’s  store  officer. FRAUD—Any theft of funds or merchandise, or a change of official records by an accountable officer  or  responsible  individual  in  the  ship’s  store operation. AI-2

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