ACCOUNTABILITYThe personal obliga-
tion on the part of the ships store officer to render
an accounting of ships store property and funds.
ACCOUNTABLE OFFICERThe ships
ACCOUNTING PERIODAny period for
which returns must be submitted. It is normally
a 4-month period ending 31 January, 31 May, and
ADJUSTMENT INVOICEA document
used to correct receipt documents previously
transmitted to one of the fleet accounting and
disbursing centers that was found to be incorrect
after being transmitted and the mistake was in
excess of 10 dollars.
ADVANCE RECORDINGThe process by
which the responsible custodian will prelist
required information on the Inventory Count
Sheet, NAVSUP Form 238, before inventory.
APPROPRIATIONAn authorization by an
act of Congress to incur obligations for specific
purposes and to make payments out of the
BACKUPThe process of saving data on the
ROM system files using a streamer tape or floppy
BASIC STOCK ITEMSThose items listed
in the current Consolidated Afloat Requisitioning
Guide Overseas (CARGO), NAVSUP Pub 4998,
chapter II. These items are considered the most
popular and essential items of ships store stock
and should be stocked at all times.
BREAKBACKA transfer of an item from
a sales outlet back to the bulk storeroom.
BREAKOUTA transfer of material from
the bulk storeroom to a sales outlet or service
BULK SALEA sale made at cost to an
activity authorized to buy in this manner.
BULK SALESROOMA separate cash sales
unit established in a bulk storeroom from which
bulk sales are made.
BULK STOREROOMA main storage
facility for all or part of the stock in a ships store
operation. No sales are made from a bulk
BULK STOREROOM CUSTODIANA
person in charge of a bulk storeroom. In separate
responsibility operations, the custodian is
responsible for the stock by quantity on individual
CANCELLATIONA total or partial dis-
continuance of supply action requested by the
requisitioner and confirmed by the supplier.
CASH COLLECTION AGENTAn officer
or enlisted person designated in writing by the
ships store officer to collect and deposit all cash
received from sales in the ships store.
CASH TOTALIZERA device installed on
the inside of vending machines that totals the cash
CHANGE FUNDOfficial funds that are
entrusted to the custody of an officer or enlisted
person by the disbursing officer to use for change
in one of the sales outlets in the ships store.
CLASS NUMBERSSix-digit numbers
assigned to different categories of ships store
stock for the purpose of easy identification.