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APPENDIX I
GLOSSARY
ACCOUNTABILITY—The personal obliga-
tion on the part of the ship’s store officer to render
an accounting of ship’s store property and funds.
ACCOUNTABLE OFFICER—The ship’s
store officer.
ACCOUNTING PERIOD—Any period for
which returns must be submitted. It is normally
a 4-month period ending 31 January, 31 May, and
30 September.
ADJUSTMENT INVOICE—A document
used to correct receipt documents previously
transmitted to one of the fleet accounting and
disbursing centers that was found to be incorrect
after being transmitted and the mistake was in
excess of 10 dollars.
ADVANCE RECORDING—The process by
which the responsible custodian will prelist
required information on the Inventory Count
Sheet, NAVSUP Form 238, before inventory.
APPROPRIATION—An authorization by an
act of Congress to incur obligations for specific
purposes and to make payments out of the
Treasury.
BACKUP—The process of saving data on the
ROM system files using a streamer tape or floppy
diskettes.
BASIC STOCK ITEMS—Those items listed
in the current Consolidated Afloat Requisitioning
Guide Overseas (CARGO), NAVSUP Pub 4998,
chapter II. These items are considered the most
popular and essential items of ship’s store stock
and should be stocked at all times.
BREAKBACK—A transfer of an item from
a sales outlet back to the bulk storeroom.
BREAKOUT—A transfer of material from
the bulk storeroom to a sales outlet or service
activity.
BULK SALE—A sale made at cost to an
activity authorized to buy in this manner.
BULK SALESROOM—A separate cash sales
unit established in a bulk storeroom from which
bulk sales are made.
BULK STOREROOM—A main storage
facility for all or part of the stock in a ship’s store
operation. No sales are made from a bulk
storeroom.
BULK STOREROOM CUSTODIAN—A
person in charge of a bulk storeroom. In separate
responsibility operations, the custodian is
responsible for the stock by quantity on individual
stock records.
CANCELLATION—A total or partial dis-
continuance of supply action requested by the
requisitioner and confirmed by the supplier.
CASH COLLECTION AGENT—An officer
or enlisted person designated in writing by the
ship’s store officer to collect and deposit all cash
received from sales in the ship’s store.
CASH TOTALIZER—A device installed on
the inside of vending machines that totals the cash
received.
CHANGE FUND—Official funds that are
entrusted to the custody of an officer or enlisted
person by the disbursing officer to use for change
in one of the sales outlets in the ship’s store.
CLASS NUMBERS—Six-digit numbers
assigned to different categories of ship’s store
stock for the purpose of easy identification.
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