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Appendix 1, Continued - 14238_150
APPENDIX I GLOSSARY ACCOUNTABILITY—The    personal    obliga- tion on the part of the ship’s store officer to render an accounting of ship’s store property and funds. ACCOUNTABLE    OFFICER—The    ship’s store   officer. ACCOUNTING   PERIOD—Any   period   for which returns must be submitted. It is normally a 4-month period ending 31 January, 31 May, and 30 September. ADJUSTMENT    INVOICE—A    document used   to   correct   receipt   documents   previously transmitted  to  one  of  the  fleet  accounting  and disbursing centers that was found to be incorrect after  being  transmitted  and  the  mistake  was  in excess  of  10  dollars. ADVANCE   RECORDING—The   process   by which   the   responsible   custodian   will   prelist required   information   on   the   Inventory   Count Sheet,  NAVSUP  Form  238,  before  inventory. APPROPRIATION—An  authorization  by  an act  of  Congress  to  incur  obligations  for  specific purposes  and  to  make  payments  out  of  the Treasury. BACKUP—The process of saving data on the ROM system files using a streamer tape or floppy diskettes. BASIC  STOCK  ITEMS—Those  items  listed in the current Consolidated Afloat Requisitioning Guide  Overseas  (CARGO),  NAVSUP  Pub  4998, chapter II. These items are considered the most popular and essential items of ship’s store stock and  should  be  stocked  at  all  times. BREAKBACK—A  transfer  of  an  item  from a  sales  outlet  back  to  the  bulk  storeroom. BREAKOUT—A   transfer   of   material   from the  bulk  storeroom  to  a  sales  outlet  or  service activity. BULK   SALE—A   sale   made   at   cost   to   an activity  authorized  to  buy  in  this  manner. BULK SALESROOM—A separate cash sales unit established in a bulk storeroom from which bulk  sales  are  made. BULK   STOREROOM—A   main   storage facility for all or part of the stock in a ship’s store operation.  No  sales  are  made  from  a  bulk storeroom. BULK    STOREROOM    CUSTODIAN—A person in charge of a bulk storeroom. In separate responsibility   operations,   the   custodian   is responsible  for  the  stock  by  quantity  on  individual stock  records. CANCELLATION—A  total  or  partial  dis- continuance  of  supply  action  requested  by  the requisitioner  and  confirmed  by  the  supplier. CASH  COLLECTION  AGENT—An  officer or  enlisted  person  designated  in  writing  by  the ship’s store officer to collect and deposit all cash received  from  sales  in  the  ship’s  store. CASH   TOTALIZER—A   device   installed   on the inside of vending machines that totals the cash received. CHANGE  FUND—Official  funds  that  are entrusted to the custody of an officer or enlisted person by the disbursing officer to use for change in  one  of  the  sales  outlets  in  the  ship’s  store. CLASS   NUMBERS—Six-digit   numbers assigned  to  different  categories  of  ship’s  store stock  for  the  purpose  of  easy  identification. AI-1

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