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Ships Serviceman 2 - How to fix and repair boats
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Cash Registers - 14238_52
CHAPTER 3 CASH  COLLECTIONS One of the major causes of shortages of cash in  the  ship’s  store  operation  is  the  use  of  improper cash  collection  procedures.  As  you  advance  to Ship’s  Serviceman  second  class,  you  may  be assigned   the   responsibility   of   collecting   cash aboard  ship.  Although  using  the  correct  cash collection   procedures   will   not   eliminate   all shortages of cash, it will eliminate most. There- fore,  you  must  fully  understand  the  cash  collection procedures  outlined  in  the  NAVSUP  P-487  for cash  collections  before  collecting  cash.  You  should also refer to your NAVSUP P-487 for your daily inquiries  regarding  cash  collection. RESPONSIBILITY FOR CASH COLLECTION The   ship’s   store   officer   is   responsible   for collecting  and  depositing  cash  received  from  sales in the ship’s store with the disbursing officer. The supply  officer  provides  guidelines  in  the  supply department  instructions  for  collecting  this  cash. These  guidelines  cover  the  procedures  already contained   in   the   NAVSUP   P-487   and   the NAVCOMPT  Manual.  The  ship’s  store  officer makes  sure  all  parties  involved  in  cash  collections are  familiar  with,  understand,  and  comply  with the instruction on cash collection by signing the supply  department  organizational  copy. CASH  COLLECTION  AGENT If   desired,   the   ship’s   store   officer   may designate an officer assistant or enlisted person to collect cash. To do this the ship’s store officer must  designate  him  or  her  as  a  cash  collection agent  in  writing  as  shown  in  the  NAVCOMPT Manual,  pars.  041502.8  and  041511.  The  cash collection agent is responsible to the ship’s store officer for all cash collections. The cash collection agent  may  not  be  assigned  as  the  retail  store, vending machine, amusement machine, or snack bar  operator.  It  is  not  recommended,  but  the 3-1 ship’s   store   recordskeeper   may   be   the   cash collection agent when sufficient personnel are not available.   Disbursing   personnel   may   not   be designated as cash collection agents; however, by virtue  of  their  position,  they  may  make  collections in  the  ship’s  store. SALES  OUTLET  OPERATOR The   operators   of   the   sales   outlets   are responsible to the ship’s store officer for all cash received from sales. They must exercise care and diligence in all sales transactions and are subject to disciplinary action for negligence or improper performance of duties. Access to the cash register is limited to the responsible sales outlet operator. As   cash   collection   agent,   you   should   provide training   to   sales   outlet   operators   in   proper cash  collection  procedures  during  your  daily collections. CASH  FROM  SALES The operator of the sales outlet receives cash and  gives  change  to  the  customers.  All  sales  in the ship’s store are on a cash basis. The following is the only way cash can be accepted in the ship’s store: 1.  United  States  currency 2.  Traveler’s  checks 3.  Personal  checks United  States  currency  is  the  only  type  of money  that  can  be  accepted  in  the  ship’s  store. In  the  case  of  vending  machines,  most  coin changers   will   not   accept   foreign   coins.   Any foreign coins found in the vending machines are worthless and cannot be collected as cash received. Other than money, only personal or traveler’s checks can be accepted for sales in the ship’s store. The  personal  check  must  be  written  for  the amount of purchase while the traveler’s check, if

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