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DATA FILE QUERY
The data file query is a function of ROM and
can be accessed if selection 17 is made from the
ROM master menu. This function provides the
option to print or view 23 of the ROM data files.
Each file contains two to four screens. Since there
are so many files included in the data file query
function, we will list each one by the selection
number and name and give a brief description of
the information contained in each file:
Selection 1, transaction file—Lists all
transactions written to the transaction file during
the accounting period in stock number sequence.
Selection 2, alternate transaction file—
Lists all transactions written to the alternate
transaction file during the accounting period. The
number of records in this file should be the same
as the number on the transaction data file. It is
printed in data sequence.
Selection 3, amusement machine file—
Lists all records written to the amusement
machine file during the accounting period. The
information in this file will include, but is not
limited to, the percent the amusement machine
contractor retains from the total monies collected.
The price per play is shown with the lease amount.
The file shows the name of the amusement
machine games, the new and old meter readings,
the total plays, and the total cash. This file is
printed in machine number sequence.
Selection 4, alternate amusement machine
file one—Lists all records written to the first
alternate amusement machine file. It is printed in
data sequence.
Selection 5, alternate amusement machine
file two—Lists, in contractor sequence, the
records written to the second alternate amusement
machine file.
Selection 6, price change file—Lists all
price change transactions occurring in the current
accounting period. It is printed in stock number
sequence.
Selection 7, alternate price change file—
Lists all records written to the alternate key price
change file during the accounting period. It is
printed in data sequence.
Selection 8, cash receipt file—Provides a
listing of cash receipts posted during the current
accounting period. It is printed in machine
number sequence. The information in this file
contains the store number, date, and cash receipt
amount.
Selection 9, DD Form 1155 information
file—Lists all header information posted to the
DD Form 1155 during the current accounting
period. It is printed in document number sequence
(date, serial number).
Selection 10, stock record master file—
Lists the information contained in the stock record
master file for each stock number. It is printed
in stock number sequence.
Selection 11, alternate stock record master
file—Lists all CARGO numbers and matching
stock numbers. It is printed in CARGO number
sequence.
Selection 12, NAVSUP Form 236 file—
Lists the control data for each vending machine
on each closeout date. It is printed in machine
number sequence by date.
Selection 13, alternate NAVSUP Form 236
file—Lists the closeout dates and machine
numbers for the current accounting period. It is
printed in data sequence.
Selection 14, vending machine file—Lists
all cash receipts posted to the vending machine
during the current accounting period. The
information in this file includes machine number,
date, and the amount of cash collected. It is
printed by vending machine number and by date
within the machine number.
Selection 15, store name constants file—
Lists the information on file for each ship’s store.
It is printed in store number sequence.
Selection 16, requisition file—Lists all
outstanding requisitions and purchase orders from
the previous accounting or those received during
the current accounting period. It is printed in data
sequence.
Selection 17, alternate requisition file—
Lists all stock numbers for which requisitions or
purchase orders were made during the accounting
period and the requisition or purchase order
number. It is printed in stock number sequence.
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