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for issues of ship’s store stock, and the Requisition
Receipt, Men’s, NAVSUP Form 28, or the
Requisition Receipt, Women’s, NAVSUP Form
28A, for issues of clothing. Before approval, the
member’s name, social security number, and pay
status must be verified, and a copy of the
member’s ID card must be attached to the form.
In some cases the member may have a temporary
ID card.
After the approved documents are received by
the retail store operator, the operator will issue
the health and comfort items. The retail store
operator will make sure the member’s name and
social security number on the form are the same
as those on the copy of the ID card. The total
dollar value of issues is then entered on a separate
page of the Cash Receipt Book, NAVSUP Form
470. The original NAVSUP Forms 28/28A
and/or DD Form 504 are turned over to the cash
collection agent with daily collections and the
entry in the NAVSUP Form 470 is signed by the
retail store operator and the cash collection agent.
After collection, the original forms with the copy
of the member’s ID card are forwarded to the
disbursing officer. The disbursing officer will
charge the member’s pay record and issue a check
payable to the ship’s store officer for the amount
issued. Once the check is received by the retail
store operator, the entry is made on the NAVSUP
Form 470 that indicates the check was cleared in
the cash register. One copy of the NAVSUP
Forms 28/28A and/or DD Form 504 is filed in
the Accountability File, SSA-21, and one copy is
given to the person receiving the issue. Health and
comfort issues to personnel in a pay status are
handled as a cash sale.
ISSUES TO PERSONNEL IN A
NONPAY STATUS
A member in a nonpay status is one who is
not being credited with any pay or allowances.
Such members include personnel of the Navy,
Marine Corps, Army, Air Force, Coast Guard,
and the respective reserve components. There is
no monetary limitation on the value of clothing
items that may be issued, but issues of all other
items are limited to $35 per month at retail for
any one person.
The commanding officer or delegated repre-
sentative approves all issues for health and
comfort items to personnel in a nonpay status on
the Request and Receipt for Health and Comfort
Supplies, DD Form 504, or for clothing issued on
the Requisition Receipt, Men’s, NAVSUP Form
28, or the Requisition Receipt, Women’s,
NAVSUP Form 28A.
Issues are made by the retail store operator
in the same manner as making issues to personnel
in a pay status. When making issues to personnel
in a nonpay status, the retail store operator
will not have to worry about receiving a check
from the disbursing officer because issues to
personnel in a nonpay status are accounted
for differently. What happens is the ship’s
store officer prepares a Requisition and Invoice/
Shipping Document, DD Form 1149, to expend
the value of issues made from the Navy Stock
Fund. The total dollar value shown on the DD
Form 1149 is posted to the Journal of Expendi-
tures, NAVSUP Form 978, and to the correct
column of the Ship’s Store Afloat Financial
Control Record, NAVSUP Form 235, to adjust
the accountability of the retail store operator.
ROM users will enter the issue in the ROM
miscellaneous expenditure activity function. The
ROM will assign an expenditure number and post
the issue data to the NAVSUP Form 235,
NAVSUP Form 978, and the NAVCOMPT Form
153. The DD Form 1149 and the issue document
for issues to personnel in a nonpay status are
distributed as shown in table 5-1.
A list is prepared monthly by the ship’s store
officer and submitted to the commanding officer
showing the name, social security number, and
the value of the articles furnished to each
individual.
ISSUES TO MARINE CORPS
PERSONNEL
Articles that are required by a Marine Corps
detachment may be issued when a written request
from the detachment’s commanding officer is
received. In the case of clothing items, issues to
Marine Corps personnel are not made unless
accompanied by a signed order from the indi-
vidual’s commanding officer, with the exception
of health and comfort issues.
Issues to Marine Corps personnel are made on
a DD Form 1149. The original and three copies
of the DD Form 1149 are forwarded to the
commanding officer of the detachment who signs
5-2
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