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Figure 4-12 Extending the Reciept Document
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Stock Records - 14238_87
we will use to determine our discount, if any. In our example, we have a discount of 2 percent. To figure  the  discount  amount,  we  simply  multiply the subtotal, $575.96, by 2 percent and come up with the discount total of $11.52. This $11.52 is subtracted  from  the  subtotal  of  $575.96  to  give us a total dollar value of $564.44 that we should post  to  the  ship’s  store  records. Once  you  complete  your  extensions  on  the receipt document, forward your copy to the ship’s store  officer  who  will  make  sure  his  or  her extensions  match  with  yours.  Any  differences  will be examined and resolved; then your copy will be returned.  Once  the  totals  agree,  you  will  enter  the amount  on  all  copies  of  the  receipt  document.  You will   compare   the   manually   extended   dollar amount on the receipt document with the amount posted  by  the  ROM  system  to  the  Journal  of Receipts,  NAVSUP  Form  977,  to  make  sure they  agree.  If  they  don’t  agree,  you  will  have to  determine  the  problem  and  correct  any errors. JOURNAL OF RECEIPTS As  mentioned  earlier  in  chapter  2,  the  Journal of Receipts, NAVSUP Form 977, is located in file SSA-3  and  is  used  to  provide  a  record  of  all receipts  at  cost  price.  Once  you  extend  the  receipt document and determine the total dollar value at cost, you will enter the figure to the appropriate column  of  the  NAVSUP  Form  977  as  discussed earlier in chapter 2. In figure 4-13, we provide an example  of  this  process  by  posting  the  receipt document  shown  in  figure  4-12.  First  we  enter  the date,  the  receiving  number,  and  the  serial  number on the journal of receipts. The receiving number assigned to this receipt is 5 so we will enter 5 on all copies of the receipt document as shown in the illustration. Then we will enter the source of the receipt  and  the  amount  in  the  appropriate  column of  the  NAVSUP  Form  977.  Since  it  is  a  receipt from  purchase,  we  will  post  it  to  the  Purchase column   on   the   journal   of   receipts   under   the heading  Ship’s  Store.  The  ROM  system  auto- matically maintains the NAVSUP Form 977. The Figure 4-13.—Posting the receipt document of the Journal of Receipts, NAVSUP Form 977. 4-18

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