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this control record is to provide ready information
to the ship’s store officer when reviewing stock
records for additional orders.
ROM users are not required to maintain
a manual outstanding requisition/purchase
order control form. The ROM system in-
ventory management report will generate all
the required information according to the
parameters selected by the user. The inventory
management report shows sales history, on-hand
and on-order quantities, high and low limits,
and month’s supply available for each stock
item. The inventory management report can
be printed if desired via the resale opera-
tions reports function. ROM users are
required to review this report before placing new
orders.
USING THE STOCK RECORD
The stock record provides the ship’s store
officer with a record of the balance of stock for
both the bulk storeroom and the total ship’s store
operation. The quantity shown in the Balance in
Bulkroom column of the NAVSUP Form 464 will
increase or decrease when the entry you make
affects the actual balance in the bulk storeroom.
The quantity shown in the Total Balance column
of the NAVSUP Form 464 will increase or
decrease only when the entry you make affects
the total accountability for each item.
As mentioned earlier, when using the ROM system, the quantities shown
on the NAVSUP Form 464 will be automatically adjusted as transactions are
entered in the ROM system data base. A NAVSUP Form 464 is shown in
figure 2-15 and shows a beginning inventory on 1 October of 144 in the bulk
storeroom. This quantity in the bulk storeroom is added to the inventory of
the retail store (144 + 76 = 220) to arrive at the total balance. Each time
a transaction occurs in the ship’s store operation, you must enter it on the
NAVSUP Form 464 as follows:
Data Block and Caption
Date
Voucher number
Rec. from/expended to
Received
Expended
Balance in bulkroom or
warehouse
Total balance
Instructions for Entry
Enter the date of the transaction.
Enter the requisition or purchase order number,
expenditure, breakout or breakback number.
For receipts enter vendor, naval activity, or sales
outlet from which the item is received.
For expenditures enter the sales outlet, service
activity, or naval activity to which the item is
expended.
For surveys enter survey.
Enter the quantity received from the requisition,
purchase order, transfer, or breakout.
Enter the quantity expended on a breakout,
transfer, or survey.
Enter the quantity on hand in the bulk storeroom.
This column represents the total accountability
for the item. It is a running accumulated total
during the accounting period consisting of total
inventory for the item plus receipts minus
transfers, surveys, and markdowns to zero.
For retail and clothing departments, enter the
total quantity of all receipts minus transfers,
surveys, and markdowns to zero.
For cost department this column is not used.
2-25
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