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receipt document PARTIAL SHIPMENT and
process it in the same manner as we discussed
earlier. You must also assign a receiving number
from the Journal of Receipts, NAVSUP Form
977, for each additional receipt until the final
shipment has been received for all items on the
receipt document. You may have to prepare extra
copies of the receipt document to accomplish each
receipt.
In ROM procedures, if an order is only
partially filled, you will enter the receipt
information for the items that were received in
the ROM receipt function. The same order can
be accessed later to add items as they are received.
If no further shipment of a partially received item
is expected or if the unreceived balance is to be
reordered on a new order, ROM users will key
in the actual quantity received and key a Y in the
Cancel (CAN) column. Once all items on a order
have been received or canceled, you will be unable
to access that order via the ROM receipt function.
RECEIPTS DIRECTLY INTO THE
SALES OUTLET
When material is received directly into the
sales outlet, the receipt document must also be
used as the breakout document. In manual
recordskeeping, you assign a breakout number
from the Number Control, NAVSUP Form 980,
to the receipt document. The total quantity
received is posted to the Received and Expended
columns of the Stock Record, NAVSUP Form
464, and added to the Total Balance column. (See
fig. 4-17.) Enter the total dollar value at retail of
the receipt document in the Correct Receipt
column of the Ship’s Store Afloat Financial
Control Record, NAVSUP Form 235.
In ROM procedures, ROM users will enter the
store number of the sales outlet receiving the
merchandise in the ROM receipt function. The
store number is a two-position numeric code that
we discussed in chapter 2 of this manual and is
established in the ROM constants file. Normally
when receiving incoming stock, ROM users will
enter the store code 99 in the ROM receipt
function for the bulk storeroom. When the
merchandise is received directly into the sales
outlet, the appropriate store number for that
outlet will be entered in the ROM system. If a
store number other than 99 is entered in the ROM
system, the ROM will automatically assign the
next available number from the Number Control,
NAVSUP Form 980, and enter the breakout to
the NAVSUP Forms 464 and 235.
RECEIPTS DIRECTLY INTO
THE SERVICE ACTIVITY
When processing receipts directly into the
service activity, you must also use the receipt
document as the breakout document. In manual
recordskeeping, you will assign a cost of operation
issue number from the Number Control,
NAVSUP Form 980, to the receipt document.
Enter the quantity received in the Received and
Expended columns of the Stock Record,
NAVSUP Form 464; the Balance in Bulkroom
column must not be changed. The total dollar
value of the receipt document will be posted to
the Cost of Operation columns of the Ship’s Store
Afloat Financial Control Record, NAVSUP Form
235.
In ROM procedures, the ROM will
automatically assign the next available number
from the Number Control, NAVSUP Form 980,
and post the breakout to the NAVSUP Forms 464
and 235.
RECEIPTS FROM OTHER
APPROPRIATIONS
When processing receipts from other appro-
priations such as the general mess or general
stores, you will post the quantity received to the
Stock Record, NAVSUP Form 464, in the
Received, Balance In Bulkroom, and Total
Balance columns. If the receipt is to go directly
to the service activity, post the stock record as we
discussed under processing receipts directly into
the service activity. Post the total dollar value of
the receipt to the Journal of Expenditures,
NAVSUP Form 978, as a credit entry, which is
a minus entry entered in red ink. The requisition
number for the receipt document will be used as
the control number for all postings. Receipts from
other appropriations are not posted to the Journal
of Receipts, NAVSUP Form 977.
ROM users will indicate that the receipt is
from another appropriation in the ROM receipt
function. ROM will properly enter receipts from
other appropriations to all applicable records.
FILING AND DISTRIBUTION OF
RECEIPTS FROM OTHER SUPPLY
OFFICERS
Receipt documents covering receipts from
OSOs will be processed on a DD Form 1348 or
a DD Form 1149. When a DD Form 1348 is used
as the requisition document and a DD Form
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