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The ROM System Security
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Security After Working Hours
impractical   in   certain   situations   and   a   high- security  key-type  padlock  with  a  shrouded  shackle and  a  high-security  hasp  may  be  used  as  an alternative. The responsible custodian holds the working  keys  to  these  locks  and  should  make  sure they  are  locked  properly  before  securing  for  the day.  The  responsible  custodian  will  then  return these  working  keys  to  a  separate  key  locker  for the  night.  This  key  locker  will  not  be  the  same as the key locker used for supply spaces. This key locker  will  be  specifically  for  the  one  Group  III space. Duplicate Keys The spare keys to the spaces are the duplicate keys. These keys are required in times of urgency or when required by higher authority. To protect the security of your space these keys need to be handled  in  a  manner  to  prevent  unauthorized entry.  These  duplicate  keys  will  be  placed  in  a sealed  envelope,  signed  and  dated  across  the  flaps by  the  ship’s  store  officer  and  responsible custodian, and placed in the ship’s store officer’s safe.   The   flaps   of   the   envelope   will   have cellophane  tape  placed  over  the  signature  and  any other  openings.  This  envelope  will  be  changed when  the  responsible  custodian  or  ship’s  store officer  is  relieved. Padlocks  and  Combinations In  addition  to  dead  bolt  locks,  the  keyless combination  lock  listed  in  the  NAVSUP  P-487 will be used for securing Group III spaces. In the event  the  keyless  combination  lock  is  not  available through supply, the key-type padlock also listed in the NAVSUP P-487 may be used as an alterna- tive. If the key-type lock is used, a numbered car seal will also be used with it. The car seal number will  be  logged  by  the  ship’s  store  officer  in  the Car  Seal  Log.  This  key-type  lock  should  be removed and changed as soon as the combination lock is available through supply. While the key- type locks are being used, keep in mind that the duplicate keys to these locks will also be secured in  a  sealed  envelope  and  placed  in  the  ship’s  store officer’s   safe. The responsible custodian will set a combina- tion  in  the  keyless  combination  lock.  The  lock comes with a setting-in key and instructions for 1-9 setting  the  combination.  The  custodian  of  the space  should  do  the  following: Set  the  combination  in  the  lock  selecting the numbers at random. Do not use popular dates and  so  forth. Record  the  combination  on  a  piece  of paper, wrap it in a sheet of carbon paper, place this in an opaque envelope with the setting-in key. Seal the envelope, sign name, and date the flap  in  the  presence  of  the  ship’s  store  officer. After the custodian does the above, the ship’s store  officer  should  do  the  following: Receive  the  sealed  envelope. Sign name and date over the other flap in the  presence  of  the  custodian. Seal  the  flap  with  transparent  tape. Then retain the sealed envelope in a safe. Keep  in  mind,  do  not  disclose  this  combination to  anyone.  Do  not  record  this  combination anywhere,   except  for  the  piece  of  paper  in  the envelope.  Make  sure  no  one  can  see  your combination while you are opening the space. Do not  risk  your  space’s  security  for  any  reason. Hinges  and  Hasps Hinges  and  hasps  used  on  Group  III  spaces should be manufactured of hard steel that cannot be  cut  with  a  bolt  cutter  or  hacksaw.  When  the hasp  is  installed,  make  sure  tamperproof  bolts  are used.  Tamperproof  bolts  are  more  secure  and cannot  be  removed  using  a  wrench  or  screwdriver. Pop rivets are considered inadequate and should not be used in place of these bolts. Additionally, hinges should be installed so that the hinge pin is  not  exposed,  if  possible.  Hinge  pins  that  are exposed should be tack welded to prevent entry. Sales  Windows  and  Visible  Storerooms There   are   several   retail   stores   that   have removable  sales  windows.  Check  these  windows daily.  Make  sure  the  perimeter  of  the  frame  is secured by means of inside locks. Do not use bars that may be popped out by an intruder. The keys to these inside locks will be in the possession of

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