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Figure 2-7.óOverring/RefundVoucher, NAVSUP Form 972 (for overrings).
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Travelerís Checks
A   separate   entry   will   be   made   for   all dishonored checks by the office recordskeeper on the Ship’s Store Afloat Financial Control Record, NAVSUP  Form  235,  to  adjust  the  retail  store operator’s    accountability. ROM users will create a separate Intra-Store Transfer  Data,  NAVSUP  Form  973,  for  dis- honored checks from the retail store to the bulk storeroom  to  adjust  the  retail  stores  accountability on   the   Ship’s   Store   Afloat   Financial   Control Record,   NAVSUP   Form   235.   After   the   ship’s store officer verifies that an intrastore transfer was accomplished  to  adjust  accountability,  he  or  she will  change  the  balance  on  the  Stock  Record, NAVSUP  Form  464,  to  zero  through  the  ROM corrections function and delete the stock record. SPECIAL-TYPE  SALES In addition to regular sales transactions, you have special transactions that are authorized for ship’s  store  with  which  you  should  be  familiar. These include group sales, bulk sales, and the sale of  traveler’s  checks. Group Sales The  necessity  for  conducting  group  sales  of ship’s store stock is generally limited to ships such as transport vessels or activities that carry or serve individual  units  of  personnel  such  as  Army  troops, Marine  Corps  troops,  and  large  detachments  of Navy and Coast Guard personnel. Because ship’s store  spaces  and  store  hours  are  generally  limited, it  is  often  impossible  to  serve  all  the  crew  plus troop  personnel  on  an  individual  basis.  As  a remedy,  group  sales  may  be  conducted. Under  this  system,  troop  units  are  divided according   to   squads,   platoons,   companies, berthing  assignments,  or  some  other  category,  and individual  orders  for  purchases  within  a  group  are combined  and  turned  over  to  one  responsible person.  This  person  may  then  either  purchase  the group orders directly from the ship’s store during hours when it is normally not open for sales, or may   clear   the   orders   through   the   troop quartermaster  for  further  combining. In either case, a considerable amount of time will  be  required  for  the  ship’s  store  operator  to make   up   and   check   the   group   orders,   and adequate allowance must be made for this time. For example, when orders are submitted late one afternoon, this person will usually have until the middle of the following morning to make up the orders  and  check  them. Group  sales  are  always  made  at  established retail  prices  and  are  cleared  through  the  cash register in the usual manner. Bulk  Sales Bulk  sales  normally  are  made  to  Navy exchanges,  MSC  exchanges,  or  ships  not  operating ship’s stores when the transferring ship does not provide  a  composite  recreation  fund.  In  other words, the requesting ship does not receive a share of  the  profits  from  another  ship’s  store. Bulk sales are made using the Requisition and Invoice/Shipping   Document,   DD   Form   1149. Requests  for  bulk  sales  from  activities  that  are authorized to buy ship’s store stock at cost price are   submitted   by   the   activities’   commanding officer.  (See  fig.  2-8.)  Once  you  receive  this requisition, your ship’s store officer will approve it  by  signing  the  DD  Form  1149.  You  will  then sell the items requisitioned at cost price from the retail store. If your retail store stock is insufficient to  cover  the  order,  additional  quantities  should be  obtained  from  the  bulk  storeroom  using  the Intra-Store  Transfer  Data,  NAVSUP  Form  973. ROM users must verify that the ship’s store stock  numbers  used  by  the  requesting  activity  are the  same  as  those  used  by  the  issuing  ships records. The requesting activity’s DD Form 1149 is then taken by the ship’s store recordskeeper who will  enter  the  bulk  sale  into  the  ROM miscellaneous  expenditure  function  and  the  ROM will  automatically  assign  an  expenditure  number. After the bulk sale is entered in the ROM, the DD Form  1149  is  taken  to  the  retail  store,  and  the operator will then sell the items requisitioned at cost  price. Normally, payment for bulk sales is required at  the  time  of  delivery  and  you,  as  retail  store operator, will acknowledge receiving payment by signing  the  DD  Form  1149.  The  purchaser  will then  sign  the  DD  Form  1149  to  acknowledge receipt of material. If for some reason the store operator does not receive payment, a copy of the DD Form 1149 will be retained in the cash register. The  value  of  the  material  will  be  carried  as inventory  and  included  on  the  last  page  of  the Inventory  Count  Sheet,  NAVSUP  Form  238,  until payment  is  received.  Once  payment  is  received, it will be rung up on the cash register and the DD Form  1149  will  be  removed. The  cash  collected  from  bulk  sales  will  be reported   as   a   separate   entry   for   information purposes  in  your  Cash  Receipt  Book,  NAVSUP Form  470,  and  the  Cash  Register  Record, 2-18

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