A separate entry will be made for all
dishonored checks by the office recordskeeper on
the Ships Store Afloat Financial Control Record,
NAVSUP Form 235, to adjust the retail store
ROM users will create a separate Intra-Store
Transfer Data, NAVSUP Form 973, for dis-
honored checks from the retail store to the bulk
storeroom to adjust the retail stores accountability
on the Ships Store Afloat Financial Control
Record, NAVSUP Form 235. After the ships
store officer verifies that an intrastore transfer was
accomplished to adjust accountability, he or she
will change the balance on the Stock Record,
NAVSUP Form 464, to zero through the ROM
corrections function and delete the stock record.
In addition to regular sales transactions, you
have special transactions that are authorized for
ships store with which you should be familiar.
These include group sales, bulk sales, and the sale
of travelers checks.
The necessity for conducting group sales of
ships store stock is generally limited to ships such
as transport vessels or activities that carry or serve
individual units of personnel such as Army troops,
Marine Corps troops, and large detachments of
Navy and Coast Guard personnel. Because ships
store spaces and store hours are generally limited,
it is often impossible to serve all the crew plus
troop personnel on an individual basis. As a
remedy, group sales may be conducted.
Under this system, troop units are divided
according to squads, platoons, companies,
berthing assignments, or some other category, and
individual orders for purchases within a group are
combined and turned over to one responsible
person. This person may then either purchase the
group orders directly from the ships store during
hours when it is normally not open for sales, or
may clear the orders through the troop
quartermaster for further combining.
In either case, a considerable amount of time
will be required for the ships store operator to
make up and check the group orders, and
adequate allowance must be made for this time.
For example, when orders are submitted late one
afternoon, this person will usually have until the
middle of the following morning to make up the
orders and check them.
Group sales are always made at established
retail prices and are cleared through the cash
register in the usual manner.
Bulk sales normally are made to Navy
exchanges, MSC exchanges, or ships not operating
ships stores when the transferring ship does not
provide a composite recreation fund. In other
words, the requesting ship does not receive a share
of the profits from another ships store.
Bulk sales are made using the Requisition and
Invoice/Shipping Document, DD Form 1149.
Requests for bulk sales from activities that are
authorized to buy ships store stock at cost price
are submitted by the activities commanding
officer. (See fig. 2-8.) Once you receive this
requisition, your ships store officer will approve
it by signing the DD Form 1149. You will then
sell the items requisitioned at cost price from the
retail store. If your retail store stock is insufficient
to cover the order, additional quantities should
be obtained from the bulk storeroom using the
Intra-Store Transfer Data, NAVSUP Form 973.
ROM users must verify that the ships store
stock numbers used by the requesting activity are
the same as those used by the issuing ships
records. The requesting activitys DD Form 1149
is then taken by the ships store recordskeeper who
will enter the bulk sale into the ROM
miscellaneous expenditure function and the ROM
will automatically assign an expenditure number.
After the bulk sale is entered in the ROM, the DD
Form 1149 is taken to the retail store, and the
operator will then sell the items requisitioned at
Normally, payment for bulk sales is required
at the time of delivery and you, as retail store
operator, will acknowledge receiving payment by
signing the DD Form 1149. The purchaser will
then sign the DD Form 1149 to acknowledge
receipt of material. If for some reason the store
operator does not receive payment, a copy of the
DD Form 1149 will be retained in the cash register.
The value of the material will be carried as
inventory and included on the last page of the
Inventory Count Sheet, NAVSUP Form 238, until
payment is received. Once payment is received,
it will be rung up on the cash register and the DD
Form 1149 will be removed.
The cash collected from bulk sales will be
reported as a separate entry for information
purposes in your Cash Receipt Book, NAVSUP
Form 470, and the Cash Register Record,